Operations Coordinator

Found in: Whatjobs IN C2 - 2 weeks ago

delhi, India Instinctive Studio Full time
ABOUT INSTINCTIVE STUDIO
Instinctive Studio is a thriving full-service digital solutions agency based in North Bangalore, India. We create impactful and memorable digital experiences, from websites to mobile apps to games. We serve clients in both India and abroad (United States and Australia).
Instinctive Studio was founded in July 2022 by Vishal Pulikottil. Vishal has over 15 years of experience in the media and technology space (from television to social media to gaming) and is passionate about creating compelling content and digital experiences that engage and inspire diverse audiences.
Learn more about Instinctive Studio here and about Vishal Pulikottil here .
JOB SUMMARY
We are seeking a highly detail-oriented and organized Operations Coordinator to play a key role in managing and supporting our operational activities. This role requires a quick learner who can adapt to changing needs and take on diverse tasks in our growing company. We are currently a small company so we are looking for someone who is willing to explore additional responsibilities and is eager to learn and grow with us.
PRIMARY RESPONSIBILITIES
Operational Management
Oversee and optimize day-to-day operations to ensure efficiency.
Manage scheduling, organization, and execution of internal meetings and appointments.
Project Coordination
Assist in project management, ensuring timely execution and quality control.
Coordinate resources and schedules for project completion.
Vendor and Freelancer Liaison
Act as the point of contact for vendors and freelancers.
Manage contracts and negotiations, ensuring compliance and efficient collaboration.
Documentation and Reporting
Develop, update, and maintain critical operational documentation and processes.
Prepare regular reports on operational performance and progress.
Financial Management Support
Support basic accounting and bookkeeping tasks.
Assist in budget tracking and financial reporting.
Administrative Support
Provide administrative support including managing emails, calls, and correspondence.
Organize and maintain digital and physical files for easy access and efficiency.
ADDITIONAL RESPONSIBILITES
Due to the evolving nature of our business, in addition to the aforementioned responsibilities, we expect the candidate to support Instinctive Studio in additional areas, particularly during times when the workload of the primary responsibilities is light. These responsibilities may include:
Assisting in business development efforts, including market research and strategy formation.
Helping maintain the business’s social media presence.
Support in other areas such as research, accounts, and documentation as needed, reflecting the versatile and evolving nature of our business.
QUALIFICATIONS
Exceptional organizational and planning skills.
Strong attention to detail and problem-solving ability.
Quick learner with the ability to adapt to various tasks.
Effective communication skills, both written and verbal.
Basic understanding of business operations, financial management, and project coordination.
Proficiency in office software and tools.
WHAT WE OFFER
Competitive remuneration (including annual bonuses tied to company profits)
Hybrid work i.e. work-from-office and work-from-home
A dynamic and supportive work environment
Opportunities for professional growth in a versatile role
A chance to contribute significantly to a creative and innovative team
If you are shortlisted, we will contact you to initiate the interview process which will include (but are not limited to)...
An interview with Instinctive Studio partners
A technical project assessment
Reference and background checks

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