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Executive Assistant

3 months ago


gurugram, India Seven Full time

Job Title: Executive Assistant


Location: Gurgaon


Industry: Automotive


Roles and Responsibilities:


Administrative Support: Provide high-level administrative support to executives or

senior managers, including managing calendars, scheduling meetings, and handling

correspondence.


Communication: Act as the primary point of contact between executives and

internal/external stakeholders, ensuring timely and professional communication.


Travel Arrangements: Coordinate travel logistics, including flight bookings,

accommodations, and itineraries.


Documentation: Prepare and manage documents such as reports, presentations,

and meeting agendas.


Meeting Coordination: Organize and facilitate meetings, take minutes, and follow

up on action items as needed.


Project Assistance: Assist in special projects or initiatives as assigned by

executives, including research, data analysis, and project coordination.


Confidentiality: Handle confidential information with discretion and maintain

confidentiality.


Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring

deadlines are met efficiently.


Relationship Management: Build and maintain effective working relationships with

team members and external contacts.


Requirements/Qualifications:


Bachelor’s degree in Business Administration, Management, or a related field.

1-3 years of experience as an Executive Assistant or in a similar administrative role.

Experience in the automotive industry or knowledge of automotive terminology is a

plus.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office

management software.

Ability to work independently with minimal supervision.

Discretion and confidentiality in handling sensitive information.