Office Admin Assistant

3 weeks ago

Bhopal, India Credencial management system Full time

An Office Administrative Assistant plays a vital role in ensuring the smooth running of office operations by providing administrative, clerical, and organizational support. This role supports managers, staff, and departments by managing general office tasks that contribute to overall efficiency and effectiveness.

Key Responsibilities

  • Communication & Reception
  • Answer and direct phone calls professionally.
  • Greet visitors and assist them as needed.
  • Manage incoming and outgoing mail and deliveries.
  • Handle email correspondence and communication with vendors and clients.
  • Scheduling & Coordination
  • Schedule and confirm appointments, meetings, and conferences.
  • Coordinate team calendars and organize meeting logistics.
  • Assist with event planning and coordination for internal and external events.
  • Documentation & Filing
  • Prepare, draft, edit, and proofread various documents such as memos, emails, reports, and invoices.
  • Maintain and organize physical and electronic filing systems for easy access and record-keeping.
  • Enter and update data into office systems or CRM databases.
  • Office Management
  • Order, maintain, and monitor office supplies and equipment.
  • Coordinate office maintenance and liaise with building services.
  • Assist with basic bookkeeping tasks including expense reports and invoice processing.
  • Administrative Support
  • Assist with travel arrangements and itineraries for staff.
  • Support staff onboarding by preparing workstations and necessary materials.
  • Support human resources and operations teams with clerical tasks as needed.

Required Skills and Qualifications

  • Education:
  • High school diploma or equivalent required.
  • Associate degree or higher preferred.
  • Experience:
  • Previous office administration or clerical experience is beneficial.
  • Familiarity with office software: Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
  • Skills:
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and collaboratively within a team.
  • Professional and friendly demeanor with good customer service skills.
  • Ability to manage confidential information discreetly.

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,078.41 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

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