Executive Administrative Assistant
6 days ago
Location: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement submissions, and budget tracking- Ensure accurate and timely record-keeping for audit purposes2. Meeting & Event Coordination- Schedule and coordinate internal and external meetings, including logistics and venue arrangements- Prepare agendas, take detailed meeting notes (MOMs), and maintain recordings of virtual meetings- Follow up on action items from meetings to ensure timely completion- Support the organization of team events, workshops, offsites, and corporate gifting3. Communication & Documentation- Prepare and edit team presentations, decks, event materials, press releases, and manuals- Maintain a comprehensive contact database for managers and external stakeholders- Manage internal communications and assist with executive correspondence4. Vendor & Procurement Support- Coordinate vendor onboarding and documentation- Create and manage Purchase Orders (POs)- Follow up on vendor payments and maintain related records- Maintain organized documentation for bills, invoices, and procurement activitiesQualifications & Skills:- Minimum of 5 years of experience in executive assistance, administration, or operations roles- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.)- Strong organizational skills with keen attention to detail- Excellent written and verbal communication skills- Ability to manage multiple priorities and work independently in a fast-paced environmentPreferred Attributes:- Prior experience supporting senior leadership or cross-functional teams- Exposure to procurement systems and vendor management processes- Discretion in handling confidential information- High degree of professionalism and interpersonal skills
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Administrative Assistant
2 weeks ago
Gurgaon, Haryana, India 7d72c0ac-b01c-45d2-9be4-e8ef6a947a4d Full time ₹ 4,00,000 - ₹ 6,00,000 per yearMulti Seats Pvt Ltd - a leading manufacturer of furniture requires an administrative assistant.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Gurugram. The Administrative Assistant will perform a variety of tasks including handling correspondence, making quotations and preparing presentations. The role also...
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Administrative Assistant
2 weeks ago
Gurgaon, Haryana, India Gripping Project Full time ₹ 6,00,000 - ₹ 12,00,000 per yearWe're looking for a dynamic and highly organisedAdministrative Assistantto join the Founder's Office. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and supporting executive functions. Day-to-day tasks include handling communication, scheduling, and various administrative duties to...
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Gurgaon, Haryana, India PCOS Levelup4women healthcare Private Limited. Full time ₹ 9,00,000 - ₹ 12,00,000 per yearCompany DescriptionWe are a team of passionate professionals with expertise in clinical nutrition, lifestyle nutrition, and exercise. We work exclusively with women and have helped over 1500 women with PCOS reversal, structured fat loss, and maternity nutrition.Role DescriptionThis is a full-time on-site role for an Administrative Assistant to the Chief...
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Executive assistant
5 days ago
Gurgaon, India Athena Executive Search & Consulting Full timeJOB SUMMARYAthena Executive Search & Consulting (AESC) is seeking an Executive Assistant to support the leadership team in managing and organizing workflow. This role is pivotal in enhancing operational efficiency within our boutique consulting firm, located in Gurgaon, Haryana, India.Ideal candidates should possess 0-2 years of experience in executive...
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Executive assistant
3 days ago
Gurgaon, India Athena Executive Search & Consulting Full timeJOB SUMMARYAthena Executive Search & Consulting (AESC) is seeking an Executive Assistant to support the leadership team in managing and organizing workflow. This role is pivotal in enhancing operational efficiency within our boutique consulting firm, located in Gurgaon, Haryana, India.Ideal candidates should possess 0-2 years of experience in executive...
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Administration Assistant
3 days ago
Gurgaon, Haryana, India FEDERATION OF DIGITAL HEALTH SCIENCES Full time ₹ 3,00,000 - ₹ 6,00,000 per yearPosition: Administration AssistantLocation: Mohali, PunjabReporting To: Admin Manager / DirectorDepartment: Administration & Facility Support1. Role SummaryThe Administration Assistant will support day-to-day office operations, coordination, documentation, and facility management at the Mohali office. The role requires excellent organizational skills,...
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Executive Administrative Assistant
6 days ago
Gurgaon, India ReNew Full timeLocation: Gurugram, Head Office Experience: 5+ Years Key Responsibilities : 1. Calendar, Travel & Expense Management Manage and coordinate complex calendars across time zones Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics Handle expense claims, reimbursement submissions, and budget...
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Executive administrative assistant
5 days ago
Gurgaon, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement submissions, and budget...
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Executive Administrative Assistant
5 days ago
Gurgaon, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement submissions, and budget...
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Executive administrative assistant
5 days ago
Gurgaon, India ReNew Full timeLocation: Gurugram, Head OfficeExperience: 5+ YearsKey Responsibilities :1. Calendar, Travel & Expense Management- Manage and coordinate complex calendars across time zones- Plan and organize domestic and international travel, including itinerary planning, bookings, visa processing, and logistics- Handle expense claims, reimbursement submissions, and budget...
