Human Resources Operations Specialist
24 hours ago
Location: Pune
Job Type: Full-time
Job Summary:
We are seeking a highly motivated and detail-oriented HR Operations Specialist to join our dynamic team. In this role, you will support global HR operations and general operations tasks, with a strong emphasis on utilizing advanced Excel functions and VBA scripting to improve and automate processes. The ideal candidate will have a solid understanding of HR operations, excellent analytical skills, and advanced Excel and VBA proficiency to streamline workflows and enhance efficiency across departments.
Key Responsibilities:
HR Operations:
- Assist with the administration and execution of HR processes for international teams, including onboarding, offboarding, compensation, benefits, and compliance management across different regions.- Ensure the timely and accurate completion of HR-related documentation and reports, working closely with international HR teams to manage regional requirements.- Support international HR managers with data collection, employee queries, and updates to employee records in HRIS systems.- Monitor and ensure compliance with local labor laws and regulations across multiple jurisdictions.- Coordinate international HR programs and initiatives, including employee engagement surveys, training programs, and performance management systems.
General Operations:
- Collaborate with cross-functional teams to ensure smooth day-to-day operations within the HR department and across the organization.- Assist in tracking, managing, and reporting on key performance metrics and operational KPIs.- Develop and implement process improvements to optimize operational workflows and increase efficiency.
Excel & VBA Expertise:
- Build and maintain advanced Excel spreadsheets, including the use of complex formulas, pivot tables, and data analysis tools to track and report on HR and operational metrics.- Develop and implement automated workflows using VBA scripting to streamline repetitive tasks, improving productivity and accuracy across HR and operations teams.- Create custom Excel-based dashboards and reports that provide actionable insights for HR and operations leadership.- Support the creation of operational models and forecasts to assist with budgeting, resource planning, and decision-making processes.
Project Support & Ad Hoc Tasks:
- Lead or participate in key HR and operations projects, from system implementations to process redesigns, ensuring deadlines and project goals are met.- Provide operational support during high-volume periods such as recruitment drives, performance reviews, and compensation planning cycles.- Assist with ad hoc reporting and analysis requests from senior leadership.
Qualifications:
- Experience:- 3-5 years of experience in HR operations, general operations, or similar roles with a focus on international HR management.- Strong understanding of HR processes and best practices, particularly in a global context.- Proven experience with advanced Excel functions (including complex formulas, pivot tables, and data modelling).- Strong VBA (Visual Basic for Applications) programming skills for automation and process optimization.- Education:- Bachelor’s degree in Human Resources, Business Administration, Operations Management, or a related field (or equivalent experience).- Technical Skills:- Advanced proficiency in Microsoft Excel (including VBA).- Familiarity with HRIS systems, such as Workday, SAP SuccessFactors, or similar platforms.- Strong knowledge of project management and task-tracking tools (e.g., Asana, Jira, Trello).- Other Skills:- Excellent attention to detail and organizational skills.- Strong analytical mindset with the ability to interpret complex data and generate actionable insights.- Ability to work independently and as part of a cross-functional team in a fast-paced, international environment.- Strong communication and interpersonal skills, with the ability to manage relationships with stakeholders across various regions.
Preferred Qualifications:
- Experience working in a multinational or global organization.- Familiarity with data privacy and compliance standards in international HR operations (e.g., GDPR, HIPAA).- Experience with other automation tools or programming languages (e.g., Python, Power BI, SQL) is a plus.
What We Offer:
- Competitive salary and benefits package.- Opportunities for career growth and development in a global environment.- A collaborative, supportive, and innovative work culture.- Flexibility in work arrangements (remote or hybrid options available).
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