Human Resources Operations Specialist
1 day ago
Job Type: Full-time
Job Summary:
We are seeking a highly motivated and detail-oriented HR Operations Specialist to join our dynamic team. In this role, you will support global HR operations and general operations tasks, with a strong emphasis on utilizing advanced Excel functions and VBA scripting to improve and automate processes. The ideal candidate will have a solid understanding of HR operations, excellent analytical skills, and advanced Excel and VBA proficiency to streamline workflows and enhance efficiency across departments.
Key Responsibilities:
HR Operations:
Assist with the administration and execution of HR processes for international teams, including onboarding, offboarding, compensation, benefits, and compliance management across different regions.
Ensure the timely and accurate completion of HR-related documentation and reports, working closely with international HR teams to manage regional requirements.
Support international HR managers with data collection, employee queries, and updates to employee records in HRIS systems.
Monitor and ensure compliance with local labor laws and regulations across multiple jurisdictions.
Coordinate international HR programs and initiatives, including employee engagement surveys, training programs, and performance management systems.
General Operations:
Collaborate with cross-functional teams to ensure smooth day-to-day operations within the HR department and across the organization.
Assist in tracking, managing, and reporting on key performance metrics and operational KPIs.
Develop and implement process improvements to optimize operational workflows and increase efficiency.
Excel & VBA Expertise:
Build and maintain advanced Excel spreadsheets, including the use of complex formulas, pivot tables, and data analysis tools to track and report on HR and operational metrics.
Develop and implement automated workflows using VBA scripting to streamline repetitive tasks, improving productivity and accuracy across HR and operations teams.
Create custom Excel-based dashboards and reports that provide actionable insights for HR and operations leadership.
Support the creation of operational models and forecasts to assist with budgeting, resource planning, and decision-making processes.
Project Support & Ad Hoc Tasks:
Lead or participate in key HR and operations projects, from system implementations to process redesigns, ensuring deadlines and project goals are met.
Provide operational support during high-volume periods such as recruitment drives, performance reviews, and compensation planning cycles.
Assist with ad hoc reporting and analysis requests from senior leadership.
Qualifications:
Experience:
3-5 years of experience in HR operations, general operations, or similar roles with a focus on international HR management.
Strong understanding of HR processes and best practices, particularly in a global context.
Proven experience with advanced Excel functions (including complex formulas, pivot tables, and data modelling).
Strong VBA (Visual Basic for Applications) programming skills for automation and process optimization.
Education:
Bachelor’s degree in Human Resources, Business Administration, Operations Management, or a related field (or equivalent experience).
Technical Skills:
Advanced proficiency in Microsoft Excel (including VBA).
Familiarity with HRIS systems, such as Workday, SAP SuccessFactors, or similar platforms.
Strong knowledge of project management and task-tracking tools (e.g., Asana, Jira, Trello).
Other Skills:
Excellent attention to detail and organizational skills.
Strong analytical mindset with the ability to interpret complex data and generate actionable insights.
Ability to work independently and as part of a cross-functional team in a fast-paced, international environment.
Strong communication and interpersonal skills, with the ability to manage relationships with stakeholders across various regions.
Preferred Qualifications:
Experience working in a multinational or global organization.
Familiarity with data privacy and compliance standards in international HR operations (e.g., GDPR, HIPAA).
Experience with other automation tools or programming languages (e.g., Python, Power BI, SQL) is a plus.
What We Offer:
Competitive salary and benefits package.
Opportunities for career growth and development in a global environment.
A collaborative, supportive, and innovative work culture.
Flexibility in work arrangements (remote or hybrid options available).
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