Purchase Manager

Manager Purchase is responsible for overseeing and driving all procurement-related operations, including strategic sourcing, vendor management, cost control, contract negotiation, and procurement process optimization. The role ensures timely acquisition of goods and services of the required quality at the best possible cost, supporting the smooth operation of the organization.

Reporting Lines

In this position of Manager-Purchase you will report to the AGM-Purchase or the Executive nominated by the Management in this behalf. The organization reserves the right to revise reporting structures and responsibilities in accordance with operational needs. A copy of the job description laid down for your position is attached.

Key Interactions

Internally

• Purchase Team
• Finance & Accounts
• Operations & Facility Managers
• Stores & Inventory Team

Externally

• Vendors and Suppliers
• Logistics & Transport Partners
• Service Providers

Core Responsibilities

1. Strategic Sourcing & Procurement

• Develop and implement organization-wide procurement strategies.
• Identify and onboard reliable suppliers with a focus on quality, cost, and delivery timelines.
• Lead price negotiations, contract drafting, and finalization with suppliers.
• Create and process purchase orders aligned with operational requirements.

2. Supplier Relationship & Contract Management

• Build and maintain long-term, collaborative vendor relationships.
• Monitor supplier performance against KPIs (quality, delivery timelines, cost-effectiveness).
• Resolve disputes or discrepancies with vendors and ensure corrective actions are taken.
• Periodically review supplier contracts and update terms as needed.

3. Cost Optimization & Budget Control

• Monitor departmental budget adherence and implement cost-control initiatives.
• Track market trends, analyze pricing shifts, and anticipate cost escalations.
• Leverage volume buying and long-term agreements to ensure savings.
• Provide regular reports on cost-saving achievements and procurement efficiency.

4. Procurement Process & System Enhancement

• Review and improve existing procurement processes and SOPs.
• Identify opportunities to automate and digitalize purchase workflows using ERP tools.
• Ensure compliance with organizational policies and regulatory guidelines in all procurement activities.
• Conduct regular audits and risk assessments in procurement.

5. Inventory Coordination

• Collaborate with stores and inventory team to maintain optimal stock levels.
• Prevent stockouts or overstocking by aligning purchase plans with usage trends and lead times.
• Monitor inventory turnover and work to improve cycle accuracy and visibility.

Work Complexities

• Requires multitasking across multiple facilities, suppliers, and internal departments.
• Demands constant evaluation of vendor markets and negotiation under cost-pressure conditions.
• Must ensure adherence to compliance, audit, and risk protocols while managing delivery SLAs.

Profile

Knowledge and Experience

• Education: MBA in Supply Chain / Operations / Procurement
• Experience: Minimum 8-12 years of relevant experience in procurement and vendor management, preferably in healthcare or service-oriented organizations
• Familiarity with ERP, vendor management systems, and procurement tools is essential

Competencies

• Strategic Sourcing and Vendor Negotiation
• Procurement Planning and Process Optimization
• Supplier Evaluation and Risk Mitigation
• Inventory Control and Demand Forecasting
• Contract Management and Budgeting
• Cross-Functional Coordination and Reporting
• Analytical and Decision-Making Skills
• Communication, Problem-Solving, and Team Leadership