Project Coordinator

Job Req ID Home Affairs -  Location ACT   Employment Type Ongoing (Permanent), Full-time  Classification APS Level 6 - $94,563.00 and $107,713.00 plus 15.4% super (part time pro-rata) Contact Officer Mel Taylor on or    Office Arrangements Flexible - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.  Applications close on 20/11/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted. About our opportunity This process is being used to fill 2 immediate position/s.  Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.  About our team Chief Operating Officer | Enterprise Technology Services | Technology Operations & Support | Infrastructure Service Engagement The Infrastructure Service Engagement section sits within the Technology Operations and Support Branch of the Chief operating officer group, Enterprise Technology Services division. We act as the front door for how our business areas engage with the branch to access ICT infrastructure services and technology delivery. Our team plays a key role in connecting internal clients with the right technical capabilities and ensuring project request are well scoped, prioritises and supported from initiation through to delivery. Working closely with the Infrastructure Project Delivery section and other technical specialists across the division, we provide oversight and coordination to enable effective planning, resource allocation and project execution. Our Focus on fostering strong relations, improving engagement pathways, and supporting consistent and transparent project managing practices across the Department. We are a collaborative, customer focused team that values initiative, clear communication and continuous improvement. Please visit our website for more information about the Department of Home Affairs or Australian Border Force. Our ideal candidate We are seeking an organised and proactive Project Coordinator who thrives in a dynamic ICT project environment. Our ideal candidate will demonstrate: Strong organisational and coordination skills with the ability to manage multiple priorities and competing deadlines Experience with Enterprise Project Management Systems (EPMS) and proficient in managing project schedules, deliverables, and documentation Clear confident and professional communication, both written and verbal, to support stakeholder engagement A collaborative mindset, with the ability to work effectively within a multidisciplinary team as independently when required Foundational understanding of project management frameworks such as Prince2, Agile or waterfall, or a willingness to learn and develop in these areas. The role would suite someone who enjoys combining structure and initiative, thrives in a busy environment and is motivated to support the team achieve its goals. Duties and responsibilities As the Project Coordinator, you will: Contribute to the coordination and delivery of ICT projects within the TOS Branch Assist in the preparation and maintenance of project documentation, reports, and registers to support effective project governance Support project governance and assurance activities by helping ensure compliance with PMO frameworks, templates, and reporting standards Coordinate and provide administrative support for project meetings, resource planning, procurement processes for the project team Assist with financial tracking, forecasting, and contract management process to maintain oversight of project performance and expenditure Support communication with stakeholders to ensure project requirements are clearly understood and met Contribute to the continuous improvement of project governance and assurance activates. Additional information This role offers an excellent opportunity to contribute to the delivery of complex ICT infrastructure projects that support the departments critical operations and national priorities. As a Project Coordinator, you will gain exposure to a broad range of project management activates within a dynamic, high performing environment, you will develop your skills in project coordination, stakeholder engagement, and governance while working alongside experiences project managers and technical specialists delivering essential technology advancement for the Department. The Department of Home Affairs values diversity, integrity, and collaboration. We encourage applications from individuals who are adaptable, proactive, and committed to supporting effective project delivery across the Departments ICT infrastructure. How to apply Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 20/11/2025 at 11:59pm (midnight) AEDT  – Late applications will not be accepted. As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining: How your skills, knowledge, and experience will be relevant to this role Why you are interested in the role and what you can offer us Any specific examples or achievements that demonstrate your ability to perform the role Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – in the document footer. Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification. Eligibility To be eligible for the position you must be an Australian Citizen. The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:  ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC). Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.  In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.   Diversity and inclusion The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: Technical assistance For technical enquiries please call or email for assistance: Email: Phone: (within Australia) or +61 (outside of Australia) Please include any applicable screen captures, a response will be provided during business hours. Notes The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS. The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement. Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at