Executive Assistant

3 weeks ago

Gurugram, India Scoreme Solutions Pvt Ltd Full time

Job Title: Executive Assistant to the Chief Technology Officer (CTO)

Job Summary

The Executive Assistant to the CTO will provide high-level administrative and operational support, ensuring smooth day-to-day management of the CTOs office. The role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, technology-driven environment. The EA will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CTO.

Key Responsibilities

Administrative Support

  • Manage the CTOs calendar, appointments, meetings, and travel arrangements.
  • Creating MOM reports for each meeting
  • Creating Power point presentations
  • Draft, review, and manage correspondence, reports, and presentations.
  • Organize and maintain confidential files and documents.
  • Coordinate logistics for internal and external meetings, including technology team reviews, board presentations, and partner meetings.

Project & Operational Support

  • Track and follow up on key projects, deadlines, and deliverables for the CTO and technology team.
  • Assist in preparing meeting agendas, minutes, and action item follow-ups.
  • Support technology leadership with research, data collection, and preparing reports.
  • Collaborate with other departments to ensure smooth information flow between technology and business functions.

Communication & Stakeholder Management

  • Act as the first point of contact for the CTOs office, handling inquiries with professionalism.
  • Liaise with senior executives, board members, partners, and vendors.
  • Draft communications, memos, and official notes on behalf of the CTO.
  • Ensure timely communication and alignment across the CTO's team.

Confidentiality & Governance

  • Handle sensitive and confidential information with the highest level of integrity.
  • Support governance requirements, documentation, and compliance tracking for technology-related initiatives.

Qualifications & Skills

  • Graduated candidates only preferred.
  • 1+ years of experience as an Executive Assistant, preferably supporting C-suite executives in technology or related industries.
  • Excellent organizational, time management, and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office Suite, Google Workspace.
  • Ability to work independently, prioritize effectively, and adapt to changing demands.
  • High level of discretion, integrity, and professionalism.
  • Familiarity with technology terms, product development processes, or IT project management is a plus.

Key Attributes

  • Proactive and resourceful problem-solver.
  • Strong interpersonal skills with the ability to interact with all levels of staff and external stakeholders.
  • Tech-savvy with a keen interest in innovation and digital tools.
  • Detail-oriented while maintaining a big-picture perspective.

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