Asst. Manager HR

7 days ago

Mumbai, India TotalEnergies Full time

We are looking for a dynamic professional to join our team in Talent Development. The role offers an exciting opportunity to design, implement, and drive initiatives that enhance employee growth and organizational capability.

Exp: 5 to 8 Years

The role encompasses:

Internal Mobility

  • Assist the TD's in implementing the mobility process on the TotalEnergies Job Posting tool
  • Run the annual mobility campaign. At the end of the EIA campaign, prepare a summary to identify the positions to be published and validate the information with the relevant employees and managers
  • Propose drafts of the job postings based on the Job Descriptions for validation by the managers before publication and ensure their proper publication (adherence to the campaign schedule)
  • Monitor the proper progress of administrative processes related to mobility - track assignment schedules, the issuance of ACS, and letters of appointment/nominations with the TD
  • Ensure the updating of application statuses for reporting purposes - rely on PowerBi reports to support and alert the TD on actions to be taken (publishing/re-publishing/closing offers, updating application statuses
  • Maintain mobility dashboard, publish internal communication and create awareness on the jobs posted on TJP site

Management of Campaigns
.

  • Provide functional and operational support for HR campaigns, processes, and applications (People Review, EIA Campaign, Manager Review, etc.)
  • Frame in advance, anticipate and plan: launch note, presentation, synchronization meeting with stakeholders and internal communication throughout the campaign
  • Consolidate results and prepare the summary for management
  • Report in weekly meetings, monitor and alert the TD's if necessary.
  • Conduct and formalize feedback (REX) aimed at continuous improvement

HR4U

  • Position creation, modification, inactivation and reactivation
  • ACS generation for mobility cases
  • Reports and dashboard as required for EIA's, Career Reviews, Mobility Campaigns, Reporting Structures.

Learning & Development

  • Maintaining all employee training record - both online & classroom on Lizzy and physical records as applicable
  • Update monthly training matrix for employees and publish Manday's report
  • Monitor and track completion of mandatory compliance trainings ensuring 100% completion
  • Maintain management of change documents – training onboarding for new employees, integration path, mandatory training completion and competency assessment
  • Maintain all relevant training trackers, So Great campaign data and budget utilization report to ensure audit compliance
  • Create communication teasers and engagement tools to promote the learning initiatives of the affiliate
  • Organizing training event bookings, vendor coordination, vendor management as per company rules
  • Process all the invoices (TLS and local) with the finance team and the respective follow ups till the payment is done

Engagement

  • Publish annual engagement calendar by incorporating inputs from the HR team, Engagement Committee and Stakeholders
  • Hold quarterly communication and progress meeting with the Engagement Committee
  • Organize engagement activities with the support of the Administration Team
  • Create communication teasers, polls etc to drive participation in various engagement activities
  • Manage the TES survey portal for the Bi-annual TotalEnergies Survey

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