Front Office

23 hours ago


Gurgaon, India Synergy Plus Business Consulting Group Full time
We are a Gurgaon Based leading Recruitment Partner for various reputed MNCs and Indian Corporates engaged in various Sectors on a PAN India basis for over a decade. Presently we are looking for the suitable profiles for a large Japanese client as per the below given details. Please apply in confidence.
Position: Front Office & Administrative Executive
Salary: Up to ₹6 LPA
Experience: 4+ Years
Role Overview:
We are seeking a proactive and detail-oriented professional to manage front office operations, administrative functions, and support HR activities. This role requires strong organizational skills, the ability to handle multiple tasks efficiently, and a commitment to maintaining operational excellence.
Key Responsibilities:
Front Desk Management:
Manage the reception area, including receiving incoming calls, taking messages, and routing correspondence to the appropriate employees.
Handle visitor management to ensure a seamless guest experience.
Oversee courier services, including dispatch and receipt.
Travel Desk Management:
Coordinate travel arrangements for employees, ensuring cost-effectiveness and adherence to company policies.
Stock & Inventory Management:
Monitor and maintain housekeeping and stationery supplies to prevent overstocking or shortages.
Update and manage inventory MIS and prepare periodic reports.
HR Operations Support:
Assist with onboarding activities, including ID creation, business cards, and email setup.
Support the exit process, including administrative clearance.
Maintain HR files, documentation, and assist with background verification (BGV).
Handle insurance processes and generate related reports.
Vendor Management:
Maintain a comprehensive database of vendors, ensuring the best pricing on supplies and services.
Negotiate contracts and manage vendor relationships to optimize cost and quality.
Facility & Event Management:
Oversee facility operations to ensure a safe and efficient working environment.
Organize and execute employee engagement events, CSR activities, and other HR initiatives.
Skills & Qualifications:
Excellent communication and interpersonal skills.
Strong proficiency in Microsoft Office Suite (especially Excel).
Experience in handling front office, travel desk, and administrative tasks.
Ability to manage multiple responsibilities with attention to detail and efficiency.
Prior experience in vendor management and facility coordination is an advantage.

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