Admin

1 day ago

Borivali, India Aarav Global Products & Services Full time

Job Summary:

We are seeking a detail-oriented and proactive Administration Professional to oversee and manage daily administrative operations across various locations. The ideal candidate will be responsible for facilities management, infrastructure projects, vendor coordination, statutory compliance, travel and hospitality, asset management, and general office administration.

Key Responsibilities:

1. General Administration & Facility Management

  • Oversee day-to-day office administration activities across multiple locations.
  • Manage office infrastructure, housekeeping, pantry, and security services.
  • Monitor facility-related AMC contracts (AC, DG, UPS, CCTV, etc.).
  • Ensure workplace health, safety, and cleanliness standards are maintained.

2. Vendor & Contract Management

  • Identify, evaluate, and manage vendors for facility and administrative services.
  • Prepare and review service agreements, rate contracts, and performance benchmarks.
  • Conduct vendor audits and ensure compliance with service level agreements (SLAs).

3. Project & Infrastructure Management

  • Plan, execute and monitor infrastructure setup, renovations, and office expansions.
  • Prepare BOQs, obtain quotes, compare proposals, and finalize vendors.
  • Track project progress using checklists and ensure timely completion within budget.

4. Procurement & Inventory Management

  • Manage procurement of office supplies, furniture, and housekeeping materials.
  • Maintain stock levels and track utilization of consumables.
  • Optimize vendor costs while maintaining quality standards.

5. Compliance & Statutory Management

  • Ensure compliance with labor laws, shop and establishment licenses, and government regulations.
  • Track and manage statutory payments (electricity, water, telecom, etc.).
  • Liaise with legal, compliance, and government bodies as required.

6. Asset & Insurance Management

  • Maintain asset registers across all locations.
  • Coordinate with insurance providers for coverage and renewals.
  • Track lifecycle and depreciation of fixed assets.

7. Travel, Transport & Hospitality

  • Manage travel bookings, hotel accommodations, and transport logistics for employees and management.
  • Negotiate corporate tie-ups with travel agencies and hotels.
  • Plan logistics for training, offsite, or customer visits.

8. MIS Reporting & Budget Control

  • Prepare and share periodic MIS reports on administrative functions.
  • Monitor expenses and support budget planning for administration-related costs

Key Skills & Competencies:

  • Strong knowledge of general administration and facilities operations
  • Excellent vendor management and negotiation skills
  • Project management & coordination experience
  • Knowledge of statutory compliance and government regulations
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Strong written and verbal communication skills
  • Detail-oriented, reliable, and able to multitask under pressure

Looking for Male candidates

Interested candidates can share resume on or can contact on

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