Material & Vendor Coordinator

Company Description

INI Design Studio is an award-winning, multidisciplinary design practice with offices in Ahmedabad, Mumbai, Pune, Hyderabad, Dehradun, Shillong and New Jersey. We offer professional consulting services in Architecture, Engineering, Planning, Urban Design, Landscape, Sustainability, Interiors, Research and Art. Our team of 400+ professionals provide services for projects in India and internationally. At INI Design Studio, we prioritize sustainability, excellence, and collaboration.

Job Summary:

We are looking for a dynamic and detail-oriented Material & Vendor Coordinator with a background in architecture or civil engineering. The ideal candidate should have a strong understanding of construction activities, materials, specifications, and BOQ line items. The role involves interpreting architectural requirements, drafting material specifications, sourcing materials from the market, and developing a robust vendor network and material library to support ongoing project needs.

Key Responsibilities:

Material Research & Specification:

• Understand architectural design requirements and translate them into clear, technically sound material specifications.
• Draft BOQ line items in coordination with the design and project management teams.
• Research new materials and finishes suitable for various projects and present options to design leads.

Market Sourcing & Vendor Coordination:

• Source specified materials from the market with appropriate quality and cost-effectiveness.
• Develop and maintain strong working relationships with various vendors, suppliers, and manufacturers.
• Obtain samples, catalogues, technical data sheets, and quotations from suppliers for ongoing and upcoming projects.

Vendor Management:

• Create and manage a structured and reliable vendor database, segmented by material categories and regions.
• Evaluate vendor performance regularly on parameters such as quality, reliability, pricing, and delivery timelines.
• Ensure timely updates and record-keeping for vendor communications and product portfolios.

Material Library Management:

• Develop and manage an organized, up-to-date physical and digital material library.
• Systematically catalogue samples, technical documents, price lists, and vendor contacts for easy access and referencing.
• Coordinate with design and execution teams to ensure the library supports project needs efficiently.

Support to Internal Teams:

• Act as a support function to the INI team in ongoing material research and coordination efforts.
• Assist in standardizing material selections and building reference material banks for future projects.

Qualifications & Skills:

• Bachelor's degree in architecture, Civil Engineering, or related discipline.
• 1–3 years of experience in material coordination, procurement, vendor management, or architectural support roles.
• Good understanding of construction processes, materials, BOQ preparation, and technical specifications.
• Proficient in MS Excel, Word, and presentation tools; knowledge of AutoCAD or SketchUp is a plus.
• Strong communication, negotiation, and interpersonal skills.
• Organized, self-motivated, and capable of handling multiple priorities efficiently.

Preferred Attributes:

• Experience in working with architectural or interior design studios.
• Familiarity with sustainable and innovative building materials.
• Keen eye for design aesthetics, material textures, and finishes.