Administration Coordinator

Role & responsibilities :

• Coordinate for various events and meetings.
• Handle scheduling, record-keeping and reporting.
• Develop and run educational programs.
• Coordinate for recruitment and induction of staff.
• Counsel students when needed.
• Communicate with guests, resource persons, parents and Atul HR.
• Have a hand in molding students and staff according to the school values, ethos and the culture.
• Implement actions that improve the school and the quality of education.
• Help shape and uphold the vision of the school.

Preferred candidate profile:

• Responsible for administrative activities of the entire school. (a) SOPs for conducting various events prepared. (b) Dos & Dons for students and staff, guidelines for parents are prepared. (c) Roles and responsibilities of Key personnel are prepared. All above documents are under management approval.
• Do follow up for preparing a comprehensive list of stationery including attendance registers, teachers planning book cum logbooks, student log books required for the school and mail the format to the staff and get it filled.
• Monitor preparation of the requirement list for the new academic year and submit for purchasing.
• Prepare a detailed almanac for the coming year
• Examine vacancy positions for new teachers to be taken, after allotment to existing teachers from the academic head and coordinate with admin HR who in turn will coordinate with Atul HR.
• Advertise if required, interact with candidates and make report / feedback and forward for further actions of candidates.
• Get furniture requirement, find out design and give requisition for various classrooms, labs, etc
• Check circulars and get approval from the Principal.
• Check drafts and get final documents and get the school diaries/ magazines/ calendars printed.
• Coordinate for transportation of students for all trips and schedule for daily school.
• Make list of Primary and Secondary Duties of teachers and allot teachers for additional responsibility in consultation with the Principal.
• Get name lists of students in each class with GR numbers for teachers.
• To get approval of promotion criteria and give to CCs for final list for the new academic year.
• Regular follow up with cluster counselors and establish specific procedures to report possible cases of student indiscipline, violence and injury or any other untoward event.
• Maintain appropriate health records for students and staff.
• Make sure that emergency disaster evacuation and protection, procedures are established in the School, communicated effectively to all students and staff, and that the emergency drills are practiced regularly.
• Plan for teachers picnics and training sessions for staff development.
• Coordinate for students outreach programs.
• Coordinate for vacancy positions for students in every class.
• Coordinate for admissions and orientation of all new students and parents.
• Coordinate for preparing timetable and share with the staff.
• Organize for the visits of prominent and successful people.
• Monitor writing Minutes Of Meeting of various department meetings.
• Update teacher appraisal forms and admin members appraisal forms and get them filled and document arrangement for Guests- approval from the management, invitation, accommodation, transportation, food and memento.
• Invite judges for competitions and send letters of appreciation and gratitude.
• Mementos for events for chief guests.
• Design certificates and invitation cards for major events in consultation with Atul foundation.
• Provision of materials required to teachers for daily activities.
• Coordinate with Academic and Activity coordinator for all activities, events and programmes.
• Get in touch with alumni and conduct interactive sessions of alumni with AV students.
• Coordinate for visit of teachers to the canteen and get feedback about food, cleanliness and orderliness.
• Rounds, observations and feedback to maintenance and repair department.
• Late marks of teachers and maintain late mark register.
• Maintaining MOM register for daily meetings of various departments.
• Requisition, photo copies, transport forms and leave forms checking and signing daily.