Assistant Manager

2 months ago

thane, India Tata AIA Life Insurance Full time

APosition Overview

Position Title

Asst Manager

Department

F&A – Procurement

Level/ Band

Asst Manger

Role Summary :Responsibilities include evaluating vendors, negotiating contracts and preparing reports., finding the best offers from vendors and negotiation prices.

BOrganizational Relationships

Reports to

r - Purchase

Supervises

CJob Dimensions

Geographic Area Covered

HO-Thane

StakeholdersInternal

Non-IT Requirement, HR, Agency & Marketing

External

Vendors

DKey Result Areas

Procurement as per set guideline and process. Vendors follow up and obtain quotations as per policy. Maintaining the purchase-related documents for audit purpose. MIS, commercial data analysis & presentation Maintain trackers like PR tracker, Vendor Tracker, Contract renewal tracker etc. Preparing PO's in Expenzing system (Procure to Pay application) Vendor Negotiate based on market rates, competitive quotations etc Review and renewal of annual contractual arrangements with vendor Achieve and maximize company’s cost savings targets To support and assist Management by providing necessary data as and when required. Deliver within given timeline. Monitor database and help with value-added analysis to achieve companies target to minimise cost. Vendor Management, vendor development and vendor rating on regular basis. Manage and understand USER requirements and update them accordingly. Support other zones whenever required and asked by the organization

E. Competency

Sourcing vendors, Negotiations, Knowledge of Excel, Data analysis and presentation.

F.Skills Required

Technical

Knowledge of Excel

Behavioral

Essential

Desired

Interpersonal skills

Yes

Communication skills

Yes

Creative thinking skills

Yes

Supervising/Leadership skills

Yes

Teamwork Skills

Yes

Influencing skills

Yes

Relationship Building skills

Yes

Decision making skills

Yes

G.Incumbent Characteristics

Essential

Desired

Qualification

Graduate

Commerce Graduate

Experience

2 -3 Years Hands on experience of Procurement

F. Competency

Drive for Results and agility

Is aware of and accurately collects

various pieces of basic and very

specific information using tools

required as per process to make a

meaningful report or presentation.

Actively demonstrates

dependability and importance of

work within team by productivity

and efficiency while executing

tasks.

Developing, Managing & Working with Hybrid Teams

Coordinates and Cooperates with

other team members through the

digital and face to face medium and

expresses views on one's own area.

Understands various roles and

functions of team/ branch members

working remotely and aligns well to

own role.

Keeps appropriate people informed

about progress on tasks/projects and

seeks help if required.

Respects diverse opinions and

attempts to understand viewpoints of

others.

Works to provide a supportive

environment to the team to achieve

function objectives.

Business Environment Awareness and Domain knowledge

Is updated and aware of the processes,

developments and trends relevant to

the department one is a part of.

Is able to execute on the strategies

and tasks as set by others by

leveraging on specific skill sets as

required.

Is able to use technology such as

Microsoft Office for basic number

crunching, presentations and data

analysis.

Engages with distributor to support

them with queries on product.

Questions the conventional approach

and seeks alternatives for continuous

development.

Timely Decision Making with Solution Orientation

Is able to analyze simple data,

where it is easy to diagnose the

root cause of the problem.

Identifies basic problems and

connections that are based on

clear and fundamental variables

and escalates the matter to

appropriate people to take the

necessary decisions.

Change Management

Is able to recognize where change

needs to take place in the conventional

ways of working in one’s own area of

work.

Keeps self-aware of domain specific

practices and trends prevalent in the

market and Implements or supports

various change management activities

within the organization.

Is open to change initiatives for

improvements in quality or efficiency

of work.

Seeks clarifications when faced with

ambiguity or uncertainty

Technology, Digital and

Analytics

Has basic awareness and

understanding of the technology

domain and stays updated on the

necessary technological needs,

advancements and relevant trends in

one's area of work.

Displays openness to learn and

practice technological change in own

area of operation to improve process

efficiency.

Uses appropriate sources to gather

data, distinguishes between critical

and non - critical information and

integrates data from a variety of

sources to reach a logical conclusion.

Customer & Consumer Engagement And Experience in a Hybrid World

Goes out of the way to deliver on time, the

commitments made to the customers and

consumers while striking a balance between

their changing needs and organizational's

processes

Clearly identifies the full range of customers to

be served, their stated needs and offers options

and suggestions to match their current and

future expectations.

Works towards integrating data, technology and

strategy into creating hybrid customer

experience solutions.

Cultivates a consumer focused attitude among

colleagues and assists team members to focus

on various touchpoints to achieve customer

satisfaction.

Strives to exceed clients expectations by

offering various possible options to pick and

choose from which will completely satisfy their

needs and be in their best benefit

Effects changes keeping in mind the customer

context to deliver greater value and satisfaction

to the customers.

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