Thought Over Design | Administrative and Personal Assistant | mumbai

2 weeks ago

Mumbai, India Thought Over Design Full time
Administrative & Personal Assistant to the Founder

Location:

Fort, MumbaiWorking model:

OnsiteDays:

Monday to FridayTimings:

10:30am - 7:30pmBudget:

50-70k (depending on work experience and skills)Experience:

2+ Years

What we’re looking forThe Administrative & Personal Assistant to the Founder plays a pivotal role in ensuring seamless operations, both within the studio and in the Founder’s personal matters. We are looking for a candidate with a strong administrative skill set, excellent organizational abilities, and a proactive attitude.The ideal candidate is detail-oriented, self-motivated, punctual, and able to manage multiple tasks with ease in a dynamic environment. You should be comfortable working independently, maintaining confidentiality, and adapting quickly to changing priorities.Your goal is to ensure the studio is running smoothly and that the founders’ time on operational and logistical tasks are reduced considerably.

Calendar & Travel ManagementServe as the primary point of contact for calls, emails, and messages.Facilitate effective communication between the Founder and internal/external stakeholders.Coordinate and manage the Founder’s calendar, scheduling meetings, appointments, and events while avoiding conflicts.Proactively anticipate and adjust for changes, ensuring priorities are met.Plan and manage detailed travel itineraries for business and personal trips, including visa applications if required.Plan and execute team events, studio meetings, and external engagements, ensuring all logistics are handled seamlessly.

Studio & Office ManagementEnsure the studio and office space are organized, stocked with essential supplies, and running smoothly.Coordinate with vendors, manage maintenance schedules, and oversee facility-related requirements.Manage support staff (e.g., peons), assign clear tasks, and ensure accountabilityProvide administrative support to the HR department, including managing attendance, coordinating event planning, and organizing engagement activities.

Personal & Administrative AssistanceManage personal tasks such as banking, online orders, coordinating home repairs, and scheduling medical or personal appointments.Handle sensitive and confidential information with discretion.Act as the key point of contact for building staff and landlords for all facility-related matters, including bills, maintenance, and contracts.Provide additional support to the Founder for both administrative and operational needs as required.Assist in research, creating presentations, or compiling data when necessary.Organize digital and physical files for easy access and maintain an efficient filing system.Take comprehensive minutes during meetings, documenting decisions and follow-up actions.Across all functions:Maintain an organized task list and do weekly check-ins with the founder to ensure all tasks are being managed, delegated and completed as needed.Being proactive and observant on what needs to be taken care of as opposed to waiting for follow ups.

Qualifications:Minimum of 4 years of experience as an administrative or personal assistant role, reporting directly to senior managementAbility to collate information via emails, websites, articles, and reports and develop notes, summaries, and to-dosProficiency in managing data and information collaboration and delegation of dutiesStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesExceptional interpersonal skills with a friendly and professional demeanor.

Technical Skills Required:Proficiency in Microsoft Office Suite and Google Workspace (Calendar, Docs, Sheets).Great communication skills in English, Hindi and Marathi (this would be a bonus).

What We Offer:The chance to collaborate with a dynamic and passionate team.Exposure to diverse responsibilities, offering ample opportunities for professional growth.A nurturing and supportive work environment where your input and ideas are valued.

  • Thought Over Design | Administrative and Personal Assistant | mumbai

    2 weeks ago

    mumbai, India Thought Over Design Full time

    Administrative & Personal Assistant to the Founder Location: Fort, Mumbai Working model: Onsite Days: Monday to Friday Timings: 10:30am - 7:30pm Budget: 50-70k (depending on work experience and skills) Experience: 2+ Years What we’re looking for The Administrative & Personal Assistant to the Founder plays a pivotal role in ensuring seamless...

  • Thought Over Design | Administrative and Personal Assistant | mumbai

    2 weeks ago

    mumbai, India Thought Over Design Full time

    Administrative & Personal Assistant to the FounderLocation: Fort, MumbaiWorking model: OnsiteDays: Monday to FridayTimings: 10:30am - 7:30pmBudget: 50-70k (depending on work experience and skills)Experience: 2+ YearsWhat we’re looking forThe Administrative & Personal Assistant to the Founder plays a pivotal role in ensuring seamless operations, both within...

  • Executive Office Coordinator for Thought Over Design

    2 weeks ago

    Mumbai, Maharashtra, India Thought Over Design Full time

    Job DescriptionWe are seeking a highly skilled Executive Office Coordinator to join our team at Thought Over Design. This role is responsible for providing administrative support to the Founder, ensuring seamless operations within the studio and personal matters.About the Role:Provide exceptional administrative support to the Founder, including calendar...

  • Thought Over Design | Senior Brand Designer | mumbai

    2 weeks ago

    mumbai, India Thought Over Design Full time

    Brand DesignerLocation: Fort, MumbaiWorking model: Onsite & HybridDays: Monday to FridayTimings: 10:30am - 7:30pmBudget: 11-15 LPA (depending on experience & portfolio)Experience: 6+ YearsWe're on a mission to build brands with purpose. Over the last 10 years, we’ve worked with a wide spectrum of exciting brands with a fresh point of view and...

  • Senior brand designer

    2 weeks ago

    Mumbai, India Thought Over Design Full time

    Brand DesignerLocation: Fort, MumbaiWorking model: Onsite & HybridDays: Monday to FridayTimings: 10:30am - 7:30pmBudget: 11-15 LPA (depending on experience & portfolio)Experience: 6+ YearsWe're on a mission to build brands with purpose. Over the last 10 years, we’ve worked with a wide spectrum of exciting brands with a fresh point of view and...

  • Senior Brand Designer

    2 weeks ago

    Mumbai, India Thought Over Design Full time

    Brand DesignerLocation: Fort, MumbaiWorking model: Onsite & HybridDays: Monday to FridayTimings: 10:30am - 7:30pmBudget: 11-15 LPA (depending on experience & portfolio)Experience: 6+ YearsWe're on a mission to build brands with purpose. Over the last 10 years, we’ve worked with a wide spectrum of exciting brands with a fresh point of view and grown into a...

  • Maison Sia | Personal Assistant | mumbai

    1 month ago

    mumbai, India Maison Sia Full time

    Company Description Maison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Maison Sia | Personal Assistant | mumbai

    1 month ago

    mumbai, India Maison Sia Full time

    Company Description Maison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Maison Sia | Personal Assistant | mumbai

    1 month ago

    mumbai, India Maison Sia Full time

    Company DescriptionMaison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Personal Assistant

    1 month ago

    mumbai, India Maison Sia Full time

    Company Description Maison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Personal Assistant

    1 month ago

    Mumbai, India Maison Sia Full time

    Company DescriptionMaison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Administration Assistant

    6 months ago

    Lower Parel, Mumbai, Maharashtra, India Mumbai drivers Full time

    We are currently seeking a highly organized and detail-oriented Administration Assistant to join our team. As an Administration Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. Key Responsibilities: - Answering and directing phone calls - Organizing and scheduling appointments - Assisting...

  • Personal Assistant

    1 month ago

    mumbai, India Maison Sia Full time

    Company DescriptionMaison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Personal Assistant

    1 month ago

    Mumbai, India Maison Sia Full time

    Company DescriptionMaison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Personal Assistant

    1 month ago

    Mumbai, India Maison Sia Full time

    Company DescriptionMaison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions for...

  • Personal Assistant

    1 month ago

    Mumbai, India Maison Sia Full time

    Company Description Maison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions...

  • Personal Assistant

    1 month ago

    Mumbai, India Maison Sia Full time

    Company Description Maison Sia is a luxury home decor and furniture destination offering exclusive pieces from over 457 of the world's finest brands. With flagship stores in Delhi and Mumbai, we provide curated craftsmanship sourced from top European and American ateliers. Our team, spanning Italy and India, delivers personalized and bespoke solutions...

  • Personal Assistant

    1 month ago

    mumbai, India Brads and murphy fashion pvt ltd Full time

    Company Description we suggest you enter details here Role Description This is a full-time on-site role as a Personal Assistant at Brads and murphy fashion pvt ltd in Mumbai. The Personal Assistant will be responsible for providing administrative support, managing schedules, organizing meetings, and handling communication with clients and...

  • Personal assistant

    1 month ago

    Mumbai, India Brads And Murphy Fashion Pvt Ltd Full time

    Company Description we suggest you enter details here Role Description This is a full-time on-site role as a Personal Assistant at Brads and murphy fashion pvt ltd in Mumbai. The Personal Assistant will be responsible for providing administrative support, managing schedules, organizing meetings, and handling communication with clients and vendors. ...

  • Personal Assistant

    1 month ago

    Mumbai, India Brads and murphy fashion pvt ltd Full time

    Company Descriptionwe suggest you enter details hereRole DescriptionThis is a full-time on-site role as a Personal Assistant at Brads and murphy fashion pvt ltd in Mumbai. The Personal Assistant will be responsible for providing administrative support, managing schedules, organizing meetings, and handling communication with clients and...