Deputy General Manager, Facility Management.
2 weeks ago
Responsibilities
Work permits, maintaining high level of Safety in operations Perform analysis and forecasting. Ensure for efficient facility management operations. Oversee security of buildings and grounds and full compliance with corporate security standards. Ensure compliance with all applicable legal regulations, statutory and SEZ compliances. Maintain good prompt communications with vendors /suppliers. Excellent vendor operations management. Business partnering with internal stakeholders. Strive to minimize costs while maintaining the quality of services. Control activities like parking space allocation, waste disposal, building security etc. Allocate office space according to needs, space management. Handle insurance plans and service contracts & Keep financial and non-financial records Purchase Indent raising, coordination with purchase team for ordering Invoice checking, cost provision forecast submissions to finance team Monthly KPI/SLA checking/ submissions of all service providers Supporting for company events, sports, family day etc Driving operational and cost efficiencies Maintaining facility -admin stocks and inventories, timely ordering Preparing Facility and admin processes, SOP’s and standards for the campus Maintaining the Facility and Admin records, and documentation Annual budget and Planning for the FM and Admin works Working knowledge of contract labor compliances Facility asset records and maintenance Delivering high Quality FM and Admin services, working towards end user employee and stakeholder satisfaction. Anticipation and Risk Management, Risk mitigation Completion of tasks in a timebound manner. Daily working rounds of the Facility. Maintaining excellent 5S and upkeep of the Facility. Operations of company owned fleet cars, outsourced car services and bus transportations for the employees. Closely monitoring the external service providers KPI/SLA and overall performance Knowledge of quality standards ( like ISO) with reference to facilities management services, handling quality audits, security audits etc. Visitors’ management Cafeteria management Real Estate Projects and refurbishment works Facility Management technical services, power and water efficiencies.
Soft skills
Passion for the Facility Management Excellent employees connect Approachable to the employees Excellent spoken and written communication skills First time right mindset, accurate working Humble, Polite, and disciplined Prompt responses and agility Excellent stakeholder management Structured and systematic in works Due diligent in following company processes and compliances, no deviation. Eye for details Zero accident mindset, Safety first in operations Proactive approach in works Mindset of ownership and accountability Diversity and Inclusiveness Collaboration and Team spirit To be a solution person-
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