Sales Coordinator

9 hours ago

Bagalur, India TIS Labs Private Limited Full time

The Sales Coordinator will play a key role in managing tender activities, coordinating with OEMs, and supporting the sales team across India. The role requires deep understanding of government and enterprise tender processes (GeM, CPPP, NIC, etc.), bid preparation, documentation, OEM engagement (Dell, HP, Lenovo, Acer, etc.), and proposal submission. The Sales Coordinator will act as the backbone of the sales operations—ensuring timely submission, price negotiation, and reporting for all tenders and bids. Key Responsibilities: Tender Management: Identify, track, and manage tenders on  GeM, CPPP, NIC, and PSU/Enterprise portals . Review eligibility criteria, technical specifications, and scope of work for each tender. Coordinate with the sales and technical teams to prepare  bid documents, BOQs, compliance sheets, and pricing . Ensure timely submission of bids (online/offline) as per deadlines and tender requirements. Maintain a centralized database of all tenders, submissions, and outcomes. OEM Coordination: Liaise directly with major OEMs such as  Dell, HP, Lenovo, Acer, HPE, Cisco, Microsoft, and others   for price support, authorization letters, and technical clarifications. Request and follow up for  special pricing, project registration, and discounts   from OEMs. Maintain and update OEM contact database and relationship matrix. Ensure compliance with OEM policies and documentation requirements. Sales Operations Support: Act as the  single point of contact   for all sales team reporting, coordination, and administrative support. Assist the sales team in  proposal creation , quotations, and commercial documents. Track and report  sales funnel, bid status, win/loss ratio, and tender performance . Coordinate between internal teams (Finance, Legal, Technical) for approvals, documentation, and submissions. Ensure accurate filing and documentation of all correspondence, tenders, and contracts. Requirements Required Skills and Qualifications: Bachelor’s Degree   (preferably in Business Administration, Commerce, or Engineering). 3–6 years   of experience as a  Sales Coordinator / Tender Executive / Bid Executive   in IT hardware, infrastructure, or system integration companies. Hands-on experience   with  Government e-Marketplace (GeM)   and other e-tendering platforms. Strong knowledge of  tender documentation, financial formats, EMD, and BG submission . Good understanding of  IT hardware and software products   (Servers, Laptops, Desktops, Storage, Networking, etc.). Established relationships or working experience   with OEMs such as Dell, HP, Lenovo, Acer, etc. Excellent communication and negotiation skills. Proficiency in  MS Office (Excel, Word, PowerPoint)   and online tendering portals. Strong attention to detail, documentation skills, and ability to handle tight deadlines.

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