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Executive Assistant

4 months ago

mumbai, India TOPMAN INTERNATIONAL Full time

Job Title:  Executive Assistant

Location:  Thane

Company:  Topman International Ltd

Position Type:  Full-Time

Reports To:  Director


About Us:  

TOPMAN INTERNATIONAL LIMITED is a Mumbai-based textile manufacturing and trading company. We specialize in the production and distribution of textiles for various industries. Our company is committed to delivering high-quality products and building strong relationships with our clients. We are seeking a highly organized and proactive Executive Assistant to support our executive team.


Job Summary:  The Executive Assistant will provide comprehensive administrative support to the Director and executive team, ensuring the smooth and efficient operation of their daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will act as a key liaison between the executives and various internal and external stakeholders.


Key Responsibilities:

  • Calendar Management:  Efficiently manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements.
  • Communication:  Serve as the primary point of contact between the executive team and internal/external stakeholders. Draft, review, and manage correspondence, emails, and other communications.
  • Meeting Coordination:  Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
  • Travel Arrangements:  Arrange and coordinate detailed travel plans, itineraries, and accommodations for domestic and international trips.
  • Document Preparation:  Prepare and edit reports, presentations, and other documents as required. Ensure all materials are accurate and delivered on time.
  • Event Planning:  Assist in organizing company events, conferences, and board meetings. Handle logistics, vendor coordination, and budget management.
  • Project Management:  Support special projects by conducting research, compiling data, and preparing reports.
  • Confidentiality:  Maintain a high level of discretion and confidentiality regarding all business and personal matters.
  • Office Management:  Assist with office management tasks, including maintaining office supplies, organizing files, and ensuring a professional office environment.


Qualifications:

  • Education:  Bachelor’s degree in Business Administration, Communications, or related field preferred.
  • Experience:  Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior executives.
  • Skills:
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Strong attention to detail and problem-solving abilities.
  • High level of professionalism and discretion in handling confidential information.
  • Proven ability to work independently and as part of a team.


What We Offer:

  • Competitive salary within the range of INR 20,000 – INR 25,000.
  • Comprehensive benefits package.
  • Opportunity to work in a dynamic and innovative environment.
  • Career growth and development opportunities.


How to Apply:  Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to   Please include "EA Application" in the subject line of your email.


Application Deadline:  Immediate.

Topman International Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


Contact Information:  Topman International Ltd.

AP-1, Rajlakshmi Compound.

Kalher, Bhiwandi, Maharashtra


We look forward to receiving your application and discussing how you can contribute to our team