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Assistant Company Secretary

4 weeks ago

Faridabad, India Raaj Unocal Lubricants Limited Full time

Job Summary

Qualified Company Secretary Executive (ICSI) will be responsible for statutory, legal, and compliance responsibilities in line with Companies Act, 2013 and other applicable Indian laws and regulations. The role requires ensuring compliance with corporate laws, SEBI regulations, stock exchange requirements, and governance practices, while supporting the Board and management in secretarial and compliance matters.

Key Responsibilities

  • Ensure compliance with the Companies Act, 2013, SEBI Regulations, FEMA, RBI, Secretarial Standards and other applicable laws.
  • Assist and draft agenda, notices, minutes, and resolutions for Board, Committee, and General Meetings.
  • Maintain statutory registers, records, and filings with MCA, SEBI, and Stock Exchanges
  • Monitor compliance with applicable legal, tax, and corporate governance regulations
  • Liaise with ROC, SEBI, Stock Exchanges, RBI, and other regulatory authorities when required
  • Assist in corporate governance reports and disclosures, and support in implementing good governance practices.
  • Prepare and file statutory forms and returns within prescribed timelines
  • Assist in handling legal documentation, contracts, vendor agreements, and other business-related documents
  • Organize and coordinate Board and Shareholder meetings
  • Ensure compliance related to director appointments, dividend distribution, share transfers, shareholding structure, etc.
  • Maintain compliance calendar, internal documentation for audits/inspections, compliance monitoring and reporting and ensure all filings are completed on time
  • Assist in Secretarial Audit & preparation of reports.
  • Support Annual Return filing, Annual Report preparation, and related disclosures.

Required Qualifications

Education: Qualified Company Secretary Executive Membership with ICSI

Experience: 1–3 years of post-qualification experience (for Assistant role).

Proficiency in:

  • Knowledge of Companies Act, SEBI LODR, FEMA, and Corporate Laws
  • MCA/SEBI/Stock Exchange portals and MS Office
  • Drafting, communication, and interpersonal skills.

Preferred Knowledge/Skills

  • Attention to detail and ability to handle confidential information
  • Basic knowledge of any ERP system is preferred
  • Prior experience in a family-owned or SME environment is preferred
  • Strong organization and documentation skills

Ability to coordinate with multiple stakeholders and work under strict deadlines
Role & responsibilities

Preferred candidate profile