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Executive Assistant

2 months ago

Hyderabad, India Visionify Inc. Full time

Visionify is a technology company that specializes in transforming traditional CCTV systems into proactive hazard and risk monitoring tools using computer vision and AI. We support EHS teams for Manufacturing companies by providing video analytics and real-time alerts to help reduce compliance violations. Our solutions include PPE compliance monitoring, emergency event detection, area controls, and vehicle controls.


Role Description

This is a full-time on-site role for an Executive Assistant at Visionify Inc. located in Hyderabad. We are seeking a skilled Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will excel in managing complex calendars, coordinating meetings and travel arrangements, and handling correspondence with discretion and professionalism. This role requires exceptional organizational and multitasking abilities, along with strong communication skills to effectively interact with internal and external stakeholders. The Executive Assistant will ensure the smooth operation of executive functions, prepare reports and presentations, and manage sensitive information with confidentiality. If you are a proactive, detail-oriented individual with a knack for problem-solving and a commitment to excellence, we invite you to apply.


Key Responsibilities:

1.Administrative Support: Manage the executive’s calendar and schedule during the night shift (US shift)

Prepare and proofread documents, reports, and presentations.


2.Meeting Coordination: Arrange meetings that align with different time zones or after-hours schedules.

Take minutes during meetings and follow up on action items.


3.Travel Management: Coordinate travel arrangements for the executive, including booking flights, accommodations, and transportation.


4.Client and Stakeholder Interaction: Act as a liaison between the executive and clients or stakeholders in different time zones. Address any urgent or time-sensitive matters that require immediate attention.


5.Project Management: Assist with ongoing projects, ensuring tasks are completed as scheduled and deadlines are met. Track project progress and report updates as needed.


6.Confidentiality: Handle sensitive and confidential information with discretion and security, even outside of regular business hours.

Skills and Qualifications:

1.Organizational Skills: Ability to manage tasks and priorities effectively during the night shift.

2.Communication Skills: Strong written and verbal communication skills to handle correspondence and meetings during non-standard hours.

3.Technical Proficiency: Familiarity with office software and any specific tools used by the executive or organization.

4.Problem-Solving Skills: Capability to address issues that arise and make decisions independently during the night shift.

5.Attention to Detail:

Precision in handling documents and scheduling to ensure accuracy and timeliness.

6.Interpersonal Skills:

Ability to interact professionally with individuals from different time zones and cultures.

7.Experience:

Experience in a similar role or industry is beneficial, especially with handling tasks remotely or outside of traditional hours.