Project Coordinator

7 days ago

Bengaluru, India Lilly Full time
We’re looking for people who are determined to make life better for people around the world.Job Title

: Project CoordinatorOrganization

: MEDICAL AFFAIRSPurpose

: Scientific data and information are core assets of Lilly. Providing balanced, objective, and accurate information to regulators, the scientific community, health care professionals, payers, and patients in a consistent and timely fashion across the entire drug development lifecycle is fundamental to Lilly.As healthcare providers are deluged with data and are making choices in an increasingly complex and stressed health system, Lilly Medical Affairs provides clear, credible answers that will set Lilly apart from its competitors. Medical Affairs’ mission is to make Lilly the preferred pharmaceutical partner in the healthcare community globally by leveraging its medical expertise to drive patient-centric answers and solutions. Medical Affairs (MA) brings deep medical expertise to healthcare providers and payers. MA focuses on answering their questions with customized clinical and real-world evidence that can make the difference on if and how they use Lilly products. Additionally, MA brings clinical insights from customers back to the company to inform new product development and lifecycle planning. MA also supports patients with educational tools to help them manage their illness and with assistance to access our medicines for those facing tough financial situations. The MA content development team will be key in maintaining, creating, and getting the content approved to support Medical Affairs activities such as:Slide UpdatesInternal Training SlidesManuscript SlidesData SlidesNewsletters/ bulletinQR CompendiumAffiliate Regional SlidesHCP & patient education materialAdvisory board slidesCompetitive landscape slidesImage sourcing, image redrawsLexiconMQAD (Medical Questions Analysis Document)Position Description

: The primary purpose of the Project Coordinator/Process Owner is to support the Global and Affiliate Medical Affairs teams and other functions to produce high-quality documents that can be used by internal and external audience. Among other responsibilities, the primary responsibility of this role will be to partner with global functions to establish the requirements for the creation, revision, approval, maintenance, and retirement of certain Global Medical Affairs (MA)-owned materials prior to distribution to affiliates or business partners. The person should be able to manage and refine the integrated, cross-functional Global Medical Affairs Materials and other MA tactics review processes through Veeva Vault MedComms (VVMC) that will be used by all Therapeutic Areas of the Global Medical Affairs C function to provide seamless experience to Health Care Professionals (HCPs) and Consumers (eg, patients, caregivers). The Process Owner will be responsible to ensure quality, speed, value, and compliance throughout the journey of the MA tactics.Key Objectives

:Securing, updating/editing, uploading, and managing periodic reviews/new MA tactics listed aboveTracking and monitoring the overall quality of the deliverable and timelines to ensure affiliate teams have adequate time for localizationServe as a first point of contact regarding material submission, tracking, follow-up, and platform supportCheck for submission accuracy and completeness and tacticsEnsure tasks are assigned to appropriate reviewers to complete new and periodic reviewsVerifying that all functional inputs are securedEnsuring all the supporting documents are uploaded to the content review and approval platform (VVMC) prior to submitting the tactic for Medical/Legal/Regulatory review by global and/or affiliate teamsNavigating the workflow within VVMC or other similar software to take projects through their lifecycle, from initiation through withdrawalDemonstrate knowledge of tactic types and the associated business rulesDemonstrate a thorough understating of Lilly's review processes and must be capable of understanding and applying these processes and requirements when executing their roleComprehending project/content management tools such as Wrike, Veeva Vault, and any other tools that may be rolled out from time-to-time to meet the business requirementsIdentifying ways to continuously improve processes by exploring opportunities to reduce costs and by documenting the rationale behind tactic decisionsEnsuring quality, speed, value, and compliance throughout the tactic lifecycleParticipating actively in deviation investigations and contribute to continuous improvement efforts as role dictatesManaging and tracking timelines for tactics and key milestonesAnticipating potential issues, proactively communicating with stakeholders and reviewers, and working toward resolutions in a timely and compliant mannerEducation Requirements

:Bachelor’s degree with relevant work experience. Masters in Pharma/Biotechnology/Life Science or any other domain is preferred.Minimum Qualification Requirements

:3 Years of experience in digital content project management/coordination (eg, Emailers, Web sites, and Banners etc.) space in Pharma /Marketing/Digital Marketing/ Vendor Management experience is preferableStrong written and verbal communication skills in EnglishDemonstrated ability to communicate and troubleshoot challenges by collaborating with cross-functional colleagues, external vendors, and customersDemonstrated project management and time management skillsCognitive abilities, including verbal reasoning, attention to detail, critical thinking, and analytical abilityInterpersonal skills and the ability to be flexible in varying environmentsAbility to utilize high-level end-user computer skills (e.g., word processing, tables and graphics, spreadsheets, presentations, and templates)Ability to work well independently and as part of a team, within and across culturally and geographically diverse environmentsProven ability to assemble, share and apply key learnings across multiple projectsProven ability to be a proactive agile learnerDemonstrated ability to work under tight timelines with competing prioritiesBuild strong partnership with internal and external stakeholdersSchedule weekly calls and provide status reports proactivelyAccept & own responsibility of deliverablesAble to influence, collaborate and work effectively in a teamAttention to detail, with an eye toward quality and continuous improvementProven planning and organizational skillsLilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.#WeAreLilly

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