Executive Assistant

About the CompanyWe are seeking a highly organized and proactive Executive Assistant and Operations Coordinator to support the Data Centres service line in managing day-to-day operations and executive-level administrative tasks. This role requires a blend of executive assistance, and operational coordination to ensure the smooth functioning of the service line. The successful candidate will be an excellent communicator, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.About the RoleWe are seeking a highly organized and proactive Executive Assistant and Operations Coordinator to support the Data Centres service line in managing day-to-day operations and executive-level administrative tasks.Responsibilities- Provide administrative support to the Global Head of Data Centres and other team members as required, including managing calendars, scheduling meetings, and preparing agendas.- Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on behalf of the team when appropriate.- Organize travel arrangements, accommodations, and itineraries for the team as needed.- Prepare reports, presentations, and other materials for meetings and projects.- Act as a liaison between the team and internal/external stakeholders, ensuring timely follow-up and resolution of inquiries.- Coordinate day-to-day operations of the Data Centres service line, ensuring efficient workflows and project execution.- Assist in the management of service line budgets, track expenses, and ensure financial processes are followed.- Support the development and implementation of operational procedures and best practices within the service line.- Track and report on key performance indicators (KPIs), milestones, and project deadlines.- Organize and maintain records, files, and other documentation to ensure easy accessibility and compliance with organizational standards.- Collaborate with cross-functional teams to coordinate Data Centres projects, ensuring all tasks are completed on time and within budget.- Assist in the preparation and execution of service line initiatives, including event coordination, training sessions, and meetings.- Help maintain project timelines and ensure resources are allocated efficiently.- Coordinate internal communications within the Data Centres service line to ensure alignment on objectives and timelines.- Other tasks as required.Qualifications- Minimum of 5 years proven experience as an Executive Assistant or similar role.- Excellent interpersonal and communications skills with fluency in English (both written and verbal).- Strong organizational and problem-solving abilities.- Ability to take initiative and work proactively.- Capable of handling periods of high workload effectively.- Exceptional attention to detail and a high level of accuracy.- Ability to maintain confidentiality and handle sensitive information appropriately.- Strong team player with the ability to build positive relationships.- Flexibility, adaptability, and a co-operative attitude.- Understanding of regional business culture and regulations.- Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level with advanced proficiency in MS Word, including mail merge.Required Skills- Excellent interpersonal and communications skills with fluency in English (both written and verbal).- Strong organizational and problem-solving abilities.- Ability to take initiative and work proactively.- Exceptional attention to detail and a high level of accuracy.- Ability to maintain confidentiality and handle sensitive information appropriately.Preferred Skills- Understanding of regional business culture and regulations.- Flexibility, adaptability, and a co-operative attitude.Pay range and compensation packageStatus: PermanentType: Full timeWorking days: Monday to Friday