IT Asset Management Executive

1 month ago

Bangalore, India BHIVE Workspace Full time

Role: IT Asset Management Executive 

Experience Range: 2-4 years of experience 

Preferred Qualification: Bachelor’s degree in IT, Computer Science, or related field.

 

Role Summary :  

 

BHIVE is looking for an experienced IT Asset Management Executive to manage and maintain the company’s IT assets, including laptops, phones, SIM cards, desktop systems and related hardware. The role involves tracking IT assets, ensuring they are in good working condition, managing records such as invoices and delivery challans and coordinating with relevant teams. Additionally, you will be responsible for maintaining and bifurcating records as per BHIVE’s different entities. You will work closely with the Tech, Procurement, HR, Accounts, Finance, and Audit teams to ensure compliance and smooth operations. 

 

Key Deliverables:   

 

  • IT Asset Management:  
  • Collect IT assets (laptops, phones, SIM cards, desktop systems, hardware) from procurement and assign them to employees based on new joiner allocations or requests from existing employees. 
  • Maintain accurate and up-to-date records using existing asset tracker sheets, ensuring all IT assets are correctly logged. 

 

  • Asset Tracking & Condition Monitoring:  
  • Take primary responsibility for tracking all IT assets, ensuring they are in safe, working condition at all times. 
  • Prevent loss or untraceable assets by conducting regular audits and monitoring asset usage. 

 

  • Asset Assignment & Recovery:  
  • Ensure proper collection of IT assets from exiting employees, verifying they are returned in good working condition. 
  • Notify the Compensation & Benefits team of any damage or loss so the necessary recovery costs can be processed. 
  • Ensure physical asset forms are filled out and signed by employees before any IT assets are issued. 

 

  • Order Requests & Replenishment:  
  • Place order requests for IT assets such as laptops, specifying brands and models based on the nature of work, to the Procurement team. 
  • Ensure IT assets are replenished according to the requirements of new hires and internal department needs. 

 

  • Record Keeping:  
  • Maintain accurate records of invoices, delivery challans, asset forms, and ensure they are properly filed for audit and compliance purposes. 
  • Bifurcate records as per BHIVE's different entities for proper tracking and reporting. 
  • Coordinate with the Accounts, Finance, and Audit teams as required for record verification and reconciliation. 

 

  • Software & Tracking:  
  • Research and evaluate new software solutions for improved asset tracking and management. 
  • Ensure the asset tracking system is up-to-date, user-friendly, and compliant with internal policies. 

 

  • Vendor Management:  
  • Build and maintain strong relationships with vendors supplying IT assets to BHIVE, ensuring efficient procurement and asset management. 

 

  • Coordination:  
  • Liaise with the Tech team and Procurement team to ensure timely acquisition and distribution of IT assets. 
  • Collaborate with HR, Compensation & Benefits, Accounts, and Finance teams to manage asset allocation and cost recovery for exiting employees. 

 

  • Compliance & Policy Adherence:  
  • Ensure adherence to IT asset management policies and procedures across the organization. 

Key Competencies and skills:  

  • 2-4 years of experience in IT asset management or related fields. 
  • Strong knowledge of IT hardware and software management. 
  • Proficiency in MS Excel and related applications is a must. 
  • Tech-savvy with excellent troubleshooting and IT skills. 
  • Experience with asset tracking software is preferred. 
  • Excellent organizational skills and attention to detail. 
  • Strong communication and coordination skills. 
  • Ability to work independently and manage multiple priorities. 

About the Company: The BHIVE Group stands at the forefront of revolutionizing enterprise-grade managed offices & coworking spaces for enterprises, democratizing investments in Bengaluru. With BHIVE Workspace’s extensive network in prime locations of Bengaluru and Mumbai along with BHIVE Properties’ expertise in investment, the group redefines commercial real estate and financial services. BHIVE Workspace offers a collaborative ecosystem with over 27+ properties, 46,000 seats and spread across 1.8 million sq. ft, catering to corporates, MNCs, entrepreneurs, and businesses of all sizes. To know more about the BHIVE GROUP, visit –

BHIVE’s Mission: The BHIVE Group’s mission is to be amongst the most loved and admired real estate companies of India by 2033

BHIVE’s Vision: BHIVE Group envisions helping people live a better quality of life. Anything that we do will have people and quality of life in mind.

Why Choose BHIVE:

Benefits: At BHIVE, we are committed to providing more than just a paycheck—we strive to create a supportive and rewarding work environment where employees feel valued, empowered, and motivated to excel. Our comprehensive benefits package, competitive compensation, financial security, and professional development opportunities, reflects this commitment and underscores our dedication to the well-being and success of our team members.

Equal Opportunity Employer: BHIVE proudly stands as an Equal Opportunity Employer – By Choice. We firmly believe that we are most effective in helping our associates, customers, and the communities we serve, lead better lives when we genuinely understand them. This involves recognizing, respecting, and valuing diversity in terms of unique styles, experiences, identities, ideas, and opinions while fostering inclusivity for all individuals.

Growth: BHIVE invests in employee development, providing opportunities for professional advancement.

Impactful Work: Joining BHIVE means contributing to a real impact on the startup ecosystem in India.

Employee Referral Policy: 5

Category: Referral Category

If you refer to a candidate, you stand to win exciting prizes. For more details refer to

  • If you are someone who wants to join BHIVE to collaborate, Cowin and Cowork and would like to be part of this dynamic work culture, then we invite you to embark on a rewarding journey with us

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