Front Office Receptionist cum Admin Executive

2 weeks ago

Mohali, India Kadkraft Systems Full time

At Kadkraft Systems, we empower engineers and manufacturers to
design smarter, build faster, and innovate better
. For over 30 years, we've been helping companies across automotive, aerospace, heavy engineering, and industrial machinery solve real-world challenges with cutting-edge CAD, CAM, and CAE technologies.

We're more than just a technology provider—we're a team of problem-solvers who believe in
making engineering simpler, sharper, and more impactful
. By combining global software partnerships with deep industry expertise, we help our clients optimize designs, streamline manufacturing, and bring great ideas to life.

If you're passionate about technology, engineering, and creating solutions that make a difference, Kadkraft is the place to grow.

Location: Mohali

Reporting to: Head Operations

Key Responsibilities

  1. Visitor & Guest Management
    – Welcome and assist visitors, maintain logbooks, issue passes, and ensure hospitality standards.
  2. Communication Handling
    – Manage calls, messages, inquiries, and maintain updated contact directories.
  3. Front Desk & Lobby Management
    – Keep reception and lobby clean, organized, and stocked with necessary supplies.
  4. Administrative Support
    – Assist with filing, data entry, correspondence, travel bookings, and HR/admin tasks.
  5. Meeting Room Coordination
    – Manage bookings, room setup, AV/IT support, and guest sign-ins.
  6. Mail & Courier Management
    – Handle incoming/outgoing mail, courier tracking, and record keeping.
  7. Security & Compliance
    – Enforce visitor policies, coordinate with security, and report safety/maintenance issues.
  8. Coordination & Liaison
    – Work with HR, Admin, IT, and Facilities; assist in events and internal communication.
  9. Record Keeping & Documentation
    – Maintain supply inventory, visitor statistics, and prepare basic reports.
  10. Technology & Tools
    – Operate office systems, scheduling tools, and reception equipment with basic troubleshooting.

Please send your resume to with subject line as ' Front Office Executive'

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