Head – Administration

Job Description: Head – Administration

Location: Chitkara International School, Chandigarh
Experience Required: 5 to 8 years in School Administration and Transport Management
Knowledge Requirement: Familiarity with statutory and regulatory guidelines related to school operations

About Chitkara International School (CIS)

Chitkara International School (CIS), a CBSE-affiliated institution under the prestigious Chitkara Education Trust, is built on the unwavering foundation of innovation and excellence in education. At CIS, we foster an environment where intellect is nurtured, creativity is encouraged, and potential is transformed into performance.

Rooted in our dynamic and progressive philosophy, we aim to inspire young minds to "Explore Their Potential" through cutting-edge pedagogy, research-backed practices, and an unrelenting drive for improvement. Our guiding vision is simple yet powerful:

"We will take a Hand, Open a Mind, Touch a Heart & Shape the Future…"

Why Join Us?

· Leaders in Quality School Governance:
CIS is one of the few schools in the region accredited by the National Accreditation Board for Education and Training (NABET), recognizing our commitment to quality school practices and effective governance systems.

· Modern, Green Campuses in Prime Locations:
CIS operates two state-of-the-art, eco-friendly campuses in the vibrant cities of Chandigarh (Sector 25-West) and Panchkula (Sector 28). Both campuses are inclusive, tech-enabled, and designed to provide an optimal learning environment.

· A Culture of Continuous Learning:
At CIS, learning never stops. Our faculty and staff regularly engage in research, professional development, and performance-enhancing initiatives that ultimately benefit the students' academic journey.

· A Legacy of Excellence and Recognition:
Our pursuit of excellence has earned us numerous accolades, including:

o Swachh Vidyalaya Puraskar

o International School Award by the British Council

o IGBC Platinum Ranking for Green Practices

o Outstanding Concrete Structure Award by the Indian Concrete Institute & Aditya Birla Group

· Empowering Every Learner:
Our tagline, "Explore Your Potential," is a testament to our belief in the unique abilities of every student. We offer platforms and opportunities that encourage learners to discover, develop, and showcase their individual talents.

· Stakeholder-Centric Approach:
At CIS, we strongly believe in collective growth. We continuously work to enhance our engagement with all stakeholders — students, parents, faculty, and staff — as we believe connectivity is the key to success.

Position Overview: Head of Administration

The Head of Administration will be responsible for the smooth and efficient functioning of all non-academic operations across both CIS campuses. This role demands a proactive leader who can ensure the school's infrastructure, services, and administrative systems support our academic mission and vision. The ideal candidate will demonstrate strong leadership, attention to detail, and a deep understanding of school operations and statutory requirements.

Parent Engagement & Communication

• Act as a key administrative liaison for parent communication and involvement in operational matters.
• Coordinate parent participation in relevant areas such as transport, health and safety, events, and feedback mechanisms.
• Develop systems to proactively gather and address parent concerns related to administrative functions, ensuring a collaborative school environment.
• Facilitate parent orientation sessions and administrative briefings as needed.

Administrative Operations

• Streamline and supervise all day-to-day administrative processes including front office, transport, inventory, and housekeeping.
• Maintain accurate documentation and records to support smooth execution of school events, academic activities, and examinations.
• Oversee procurement activities and ensure logistics support is provided efficiently across departments.

Transport & Security

• Supervise the school transport system and ensure strict adherence to student safety protocols.
• Work closely with security personnel to maintain a secure and welcoming school environment.
• Liaise with parents on transport-related concerns, schedules, and route safety, ensuring responsive and proactive communication.

Facilities & Infrastructure Management

• Oversee the maintenance, cleanliness, and functionality of all school facilities including buildings, classrooms, playgrounds, and common areas.
• Ensure timely repairs, safety, and upkeep of infrastructure, equipment, and utilities.
• Manage annual maintenance contracts (AMCs), vendor relationships, and service-level agreements to maintain operational efficiency.

Regulatory Compliance

• Ensure the school complies with all applicable regulations including fire safety, health and hygiene standards, and school board/government norms.
• Maintain up-to-date documentation required for audits, inspections, and certifications.

Budgeting & Procurement

• Assist in the preparation of the annual administrative budget, ensuring alignment with strategic goals.
• Monitor expenditures and ensure optimal utilization of resources through cost-effective procurement practices.

Event & Activity Coordination

• Provide infrastructural and logistical support for all school functions including Parent-Teacher Meetings (PTMs), cultural events, workshops, and extracurricular activities.
• Collaborate with parent volunteers and committees to ensure smooth execution of events and enhance community involvement.

Technology & Systems Support

• Oversee the effective use and maintenance of the school ERP and administrative IT systems.
• Support staff and parents in navigating digital platforms related to attendance, communication, transport, and fee management.

Candidate Profile:

· Graduate/Postgraduate in Business Administration, Facility Management, or a related field.

· 5 to 8 years of proven experience in school administration, facility and transport management.

· Strong leadership, problem-solving, and interpersonal communication skills.

· Knowledge of regulatory and statutory frameworks applicable to educational institutions.

· Experience in managing parent communication and involvement is highly desirable.

If you are passionate about creating an exceptional school environment and are driven to support holistic student development through effective administration, we'd love to hear from you.

Join Chitkara International School and be a part of shaping the future.

Job Type: Full-time

Work Location: In person

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Job Type: Full-time

Work Location: In person