Executive Assistant

4 hours ago

Gurugram, India Pyramid Infratech Full time

Role : EA

Industry : Real Estate

Location : Gurgaon

Reporting to MD

Calendar & Schedule Management

  • Maintain and update the MDs calendar, scheduling internal and external meetings, appointments, and key events.
  • Ensure optimal time management and avoid scheduling conflicts.

  • Send timely reminders and prepare briefing materials ahead of meetings.

  • Travel Arrangements

  • Plan and coordinate all aspects of the MDs domestic and international travel, including:

  • Booking flights, accommodation, transportation, and visa processing.

  • Preparing detailed travel itineraries and trip folders.

  • Handling last-minute changes or rescheduling promptly.

  • Coordinate with travel agents and vendors as needed.

  • Communication Management

  • Screen incoming calls, emails, and correspondence.

  • Draft responses or reply on behalf of the MD when appropriate.

  • Ensure timely follow-up on pending items.

  • Document & Presentation Preparation

  • Draft and format reports, presentations, and business proposals as required.

  • Prepare meeting agendas, minutes, and follow-up action items.

  • Organize and maintain both digital and physical filing systems.

  • Meeting Coordination

  • Organize internal and external meetings including logistics (venue, catering, AV equipment).

  • Attend meetings as required, taking notes and ensuring action items are tracked.

  • Expense & Budget Tracking

  • Manage and reconcile the MDs travel and business expenses.

  • Liaise with the finance team to ensure timely reimbursements.

  • Stakeholder Liaison

  • Serve as a point of contact between the MD and internal/external stakeholders.

  • Ensure clear and professional communication across all levels of the business.

  • Personal Assistance (as needed)

  • Provide limited personal support to the MD, including occasional personal appointments or arrangements, while maintaining professionalism and boundaries.

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