Payroll Specialist

Company Description Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow. Equality, diversity, and inclusion are at the heart of what we do We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process. Job Description Are you a detail-oriented payroll professional looking to expand your global expertise? Do you enjoy working in a collaborative, fast-paced environment where accuracy and compliance matter? Are you excited to contribute to the payroll experience of employees across geographies? If this sounds like you, or you're curious to learn more, this could be the right opportunity. Join the payroll team in our Global HR operations department as our new Payroll Specialist and help us deliver operational excellence while supporting Ramboll’s vision for a sustainable future. Your new role As a Payroll Specialist, you will play a critical role in delivering timely and accurate payroll for employees across multiple countries, with a primary focus on India, Canada, and the broader APAC region. You will collaborate with internal and external stakeholders to ensure smooth operations, data integrity, and compliance with local statutory requirements. What will you do: Manage and process payroll data for employees across India, Canada, and selected APAC countries Collaborate with external payroll vendors to support monthly payroll processing, reporting, and statutory compliance Assist in the validation of payroll inputs and outputs, ensuring alignment with employment contracts, internal policies, and legal requirements Perform data audits and reconciliations across systems to ensure accuracy and completeness Support global payroll transformation efforts, including vendor transitions and automation initiatives Partner with HR, Finance, and Compliance teams to address queries, reporting needs, and cross-functional coordination Maintain payroll documentation and help ensure alignment with global processes and local statutory frameworks Participate in continuous improvement efforts to streamline payroll processes and enhance service delivery Qualifications Your starting point for constant growth From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is: 3–5 years of experience in payroll processing, preferably with exposure to Canada, India, or other APAC countries Familiarity with Canadian, Indian and APAC statutory requirements and payroll legislation is a strong advantage Working knowledge of payroll systems (e.g., Workday) and ticketing tools (e.g., ServiceNow) Solid Excel and analytical skills; high attention to detail and data accuracy Experience working with third-party vendors in a multi-country payroll environment Ability to work across teams and time zones in a collaborative, structured, and proactive way A willingness to learn, adapt, and support evolving global payroll needs with a solution-oriented mindset Interest in contributing to process enhancements and knowledge-sharing across the global payroll function