Admin Executive

4 weeks ago

Ernakulam, India OCEAN TECH SOLUTIONS Full time

DESIRED QUALIFICATION & EXPERIENCE:-

  1. Bachelor's degree in Business Administration, Commerce, or related field.

  2. 2–4 years of administrative experience, preferably in the Marine, Offshore, or Oil & Gas industry.

  3. Knowledge of travel coordination, vendor management, and office administration.

  4. Proficiency in MS Office (Word, Excel, PowerPoint)

ROLES & RESPONSIBILITIES:-

  1. Oversee daily office operations including filing, correspondence, and documentation.

  2. Manage procurement of office supplies, PPE, and marine/offshore consumables.

  3. Maintain records of contracts, agreements, and licenses

  4. Arrange travel, accommodation, and visa processing for company staff.

  5. Coordinate mobilization and demobilization schedules for company staff.

  6. Handle vendor registration, purchase orders, and invoice processing.

  7. Manage office facilities, maintenance, and service providers.

  8. Support procurement and inventory management of project-related materials.

  9. Assist HR in onboarding, ID card issuance.

  10. Ensure compliance with company policies, health, safety, and statutory

  11. Support Finance/HR/Admin Managers with reports and documentation.

  12. Maintain filing systems (physical and digital) for easy retrieval of records.

  13. To Comply with all QHSSE rules/regulations of OTS.

DESIRED SKILLS:-

  1. Strong organizational and multitasking abilities.

  2. Excellent written and verbal communication skills.

  3. Attention to detail with problem-solving approach.

  4. Ability to coordinate across departments and external agencies.

  5. Team player with a proactive attitude.

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

License/Certification:

  • Driving Licence (Preferred)

Work Location: In person

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