Manager Executive Assistant

Found in: Whatjobs IN C2 - 2 weeks ago


delhi, India Hexaware Technologies Full time
Position: Manager - Executive Assistance
Experiences: Overall 12+ years of experiences as Team Handling in operations (Should include a minimum 2 years of experience as an Executive Assistant)
Qualification: Graduate/Postgraduate (15 years of formal education)
Shift time: US/UK Shift timing-5 Days working and 2 weeks off Sat/Sun
Location- Malad (Mumbai)
Key Requirements:
in managing complex calendars, scheduling appointments, meetings, and coordinating travel arrangements for executives.
to organize and maintain files, ensuring easy access and retrieval of information as needed
time management skills to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously
attention to detail to ensure accuracy in data entry, documentation, and correspondence.
written and verbal communication skills to draft professional emails, letters, and memos on behalf of executives
and professional phone etiquette to handle incoming calls, take messages, and redirect inquiries as necessary
to interact professionally and courteously with internal and external stakeholders, including clients, vendors, and colleague
of the importance of maintaining confidentiality in handling sensitive information and discretion in all communications.
in preparing and formatting documents, presentations, and reports using MS office
to assist with meeting logistics, including preparing agendas, taking meeting minutes, and distributing materials
in arranging travel itineraries, booking flights, hotels, and transportation, and processing travel expenses.
with office equipment such as printers, copiers, and fax machines, with the ability to troubleshoot basic issues
to find solutions to challenges independently and resourcefully, seeking assistance when necessary.
to adapt quickly to changing priorities and work environments, maintaining productivity and professionalism.
in using office productivity software such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
to collaborate with colleagues from different departments or teams to achieve common goals and objectives.
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