Senior Manager Chairperson's Office

1 month ago

new delhi, India Arthan Full time

The Senior Manager Office plays a vital role in providing high-level administrative support to the Chairperson of an organization. This position requires exceptional organizational and communication skills, as well as the ability to handle confidential information with utmost discretion. The Senior Manager Chairperson Office serves as a key point of contact for internal and external stakeholders and ensures smooth functioning of the Chairperson's office.

Key Responsibilities and Accountabilities (KRA):

1. Administrative Support: Provide comprehensive administrative support to the Chairperson, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing necessary documents and presentations.
2. Communication and Correspondence: Handle all incoming and outgoing communications on behalf of the Chairperson, including emails, phone calls, and written correspondence. Draft and proofread documents, reports, and presentations as required.
3. Stakeholder Management: Act as a liaison between the Chairperson and various internal and external stakeholders, including senior executives, board members, government officials. Maintain professional relationships and ensure effective communication and coordination.
4. Meeting Management: Organize and coordinate meetings, conferences, and events
involving the Chairperson. Prepare agendas, collate relevant materials, and distribute
meeting minutes. Follow up on action items and ensure timely completion.
5. Information Management: Manage and organize the Chairperson's files, records, and
confidential documents. Maintain an efficient system for document retrieval and archiving.
Ensure sensitive information is handled with the utmost confidentiality.
6. Research and Analysis: Conduct research, collect data, and prepare reports or briefings on various topics as requested by the Chairperson. Provide insights and recommendations based on the findings to support decision-making processes.
7. Relationship Building: Foster positive relationships with key stakeholders, both internal and external, to enhance the Chairperson's network and influence. Represent the Chairperson at events or meetings when necessary.
8. Team Coordination: Coordinate with the Chairperson's team members to ensure effective collaboration and seamless workflow. Delegate tasks, monitor progress, and provide guidance when needed.
9. Strategic Support: Support the Chairperson in strategic planning, goal setting, and
execution of key initiatives. Contribute to the development and implementation of policies, procedures, and best practices within the office.
10. Professional Development: Stay updated with outside trends, best practices, and
advancements in administrative support. Attend relevant training programs and conferences to enhance skills and knowledge.
11. Lead all coordination for global campaigns on behalf of the Chairperson.
12. Oversee content for articles, op-eds, interviews and other communication-related content for the Chairperson in conjunction with teams concerned.

Skills-

1. Strong Organizational Skills: The Senior Manager Office requires excellent
organizational skills to manage calendars, schedules, and prioritize tasks effectively. The
ability to multitask and handle multiple projects simultaneously is crucial.
2. Excellent Communication Skills: Strong written and verbal communication skills are
essential for this role. Senior Manager Office will often be responsible for drafting emails, reports, and presentations on behalf of the Chairperson, as well as communicating with various stakeholders.
3. Discretion and Confidentiality: Given the sensitive nature of the information handled in this role, the Senior Manager Office must exercise discretion and maintain confidentiality at all times. The ability to handle confidential information with utmost professionalism and integrity is essential.
4. Problem-Solving Abilities: Senior Manager Office should possess strong
problem-solving skills to anticipate and address challenges efficiently. Proactive thinking
and the ability to make quick decisions are valuable in this position.
5. Relationship Building: Building and maintaining positive relationships with stakeholders, both internal and external, is crucial. Senior Manager Office should have strong interpersonal skills and the ability to represent the Chairperson professionally.

Compentencies-

1. Strategic Thinking: The Senior Manager Office must have a strategic mindset and be able to align their work with the organization's goals and objectives. The ability to think critically and contribute to strategic planning is valuable.
2. Leadership Skills: This position may involve supervising a team or coordinating with
various departments. Strong leadership skills, including the ability to delegate tasks,
motivate team members, and provide guidance, are beneficial.
3. Adaptability and Flexibility: Senior Manager Chairperson Office should be adaptable to
changing circumstances and able to handle ambiguity. Flexibility in managing priorities and adjusting to new situations is important.
4. Attention to Detail: Attention to detail is crucial in managing the Chairperson's office. The Senior Manager Chairperson Office should have a keen eye for accuracy and be able to review and proofread documents meticulously.

Experience 

1. Administrative Experience: Prior experience in providing high-level administrative support, preferably in an executive or senior management office, is valuable. Experience in managing calendars, coordinating meetings, and handling correspondence is
advantageous.
2. Stakeholder Management: Experience in effectively managing relationships with various stakeholders, such as senior executives, board members, and external partners, is beneficial. Experience in a role involving interaction with diverse groups of people is an
advantage.
3. Confidentiality: Experience handling sensitive and confidential information with discretion and confidentiality is essential. Previous experience in roles where confidentiality was a priority, such as executive assistant or senior administrative roles, is valuable.
4. Decision-Making: Experience in supporting decision-making processes and providing
insights and recommendations is desirable. Previous involvement in research, data
analysis, or preparing reports for senior management is advantageous.
Educational Qualification-
1. Bachelor's Degree: A minimum of a bachelor's degree or a masters degree in a relevant field- business administration, management, economics with a minimum experience of 10 years .

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