Company Secretary

About the Role:

We are seeking an experienced and qualified Company Secretary to oversee the statutory and corporate governance functions of our aerospace enterprise, including units in Special Economic Zones (SEZ). The Company Secretary will ensure compliance with Indian corporate laws, aerospace and space industry regulations, SEZ requirements, and support the Board of Directors in fulfilling governance and fiduciary responsibilities.

Key Responsibilities:

Corporate Governance & Board Support

• Plan, organize, and coordinate Board of Directors' meetings, committee meetings, Annual General Meetings (AGMs) , and Extraordinary General Meetings (EGMs).
• Prepare and circulate meeting agendas, notices, detailed minutes, and resolutions; ensure follow-up on action items.
• Maintain statutory registers, records, and minutes books in compliance with the Companies Act, 2013.
• Ensure timely and accurate filing of all necessary forms and documents with the Registrar of Companies (ROC) through the MCA21 portal (e.g., MGT-7, AOC-4, DIR-12).
• Facilitate compliance with SEBI regulations (if applicable) and other securities laws.

Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act, SEZ Act & Rules, FEMA, Foreign Trade Policy, DGFT, and Customs requirements.
• Liaise with government authorities such as IN-SPACe, ISRO, DPIIT, Development Commissioner (SEZ), Customs, DGFT , and others for necessary approvals, licenses, and filings.
• Manage foreign investment compliance, including FDI reporting and FEMA filings.
• Oversee preparation and submission of SEZ-related reports (APR, QPR, SOFTEX) and filings.
• Coordinate statutory audits, internal audits, and regulatory inspections related to corporate and SEZ compliance.

Legal & Contractual Support

• Draft, review, and vet corporate governance documents, board resolutions, MOUs, NDAs, contracts, and shareholder agreements.
• Manage renewal of registrations, licenses, and corporate compliances aligned with aerospace industry standards (e.g., AS9100).
• Support compliance with aerospace-specific export controls such as ITAR, EAR (if applicable).

Investor Relations & Corporate Affairs

• Manage shareholder communication, cap table maintenance, and investor reporting.
• Provide secretarial support during fundraising rounds, share allotments, and ESOP administration.
• Serve as a liaison between the company, shareholders, regulatory agencies, and external auditors.

SEZ & Aerospace Industry Specific Duties

• Ensure seamless coordination with SEZ authorities regarding operational compliances and reporting.
• Track bonded inventory movements, job work, and DTA sales in compliance with SEZ regulations.
• Support compliance with space-tech regulatory frameworks and defense offset obligations where applicable.

Qualifications & Experience:

Education:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• Additional qualification in law (LLB) or corporate governance is a plus.

Experience:

• 4 to 8 years post-qualification experience as a Company Secretary in manufacturing, aerospace, defence, or high-regulation sectors.
• Proven experience with SEZ compliance, corporate governance, and government liaison preferred.
• Exposure to aerospace, space-tech, or export-controlled environments is highly desirable.

Skills:

• Excellent understanding of the Companies Act, SEZ rules, FEMA, DGFT procedures, and export-import regulations.
• Strong knowledge of board governance, minute-taking, and secretarial practices.
• Proficient in MCA21, SEZ Online, DGFT portals, and ERP systems (SAP preferred).
• Exceptional communication, organizational, and stakeholder management skills.
• High level of integrity, confidentiality, and professionalism.