Executive Office Administrator

9 hours ago

Thiruvananthapuram, India Kran Consulting Pvt. Ltd Full time

As a Executive Office Administrator, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.

Responsibilities:

Facilities & Office Management

·       Maintain a clean, hygienic, and organized office environment

·       Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees

·       Coordinate with maintenance staff and arrange necessary repairs promptly

·       Ensure proper use of office resources including PCs, laptops, printers, and other equipment

·       Inspect and ensure all electrical equipment is turned off after office hours

·       Enforce discipline in vehicle parking and general office conduct

·       Oversee office catering, pantry services, and lunch management, ensuring quality and quantity

Administration & Documentation

·       Maintain and file all records systematically, including contracts, POs, letters, and financial statements

·       Take regular inventory of office supplies and place orders when stock is low

·       Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)

·       Distribute internal documents, memos, and notices to relevant departments

·       Maintain repository for easy access to important documents

Travel & Logistics Support

·       Schedule and book travel arrangements including flights, hotels, and transport for employees

·       Coordinate meeting room bookings, client visits, and internal functions

·       Manage catering, snacks, and gift arrangements during client or guest visits

Visitor & Guest Management

·       Greet and welcome all visitors, directing them to the appropriate sections or personnel

·       Monitor office security systems and implement precautionary measures as needed

Employee Onboarding & HR Support

·       Welcome new joiners and provide office tours to help them acclimate

·       Assist new employees with joining formalities and benefits paperwork

·       Introduce new hires to teams and managers to foster integration

Additional Responsibilities

·       Coordinate with external vendors and service providers for facility-related needs

·       Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives

·       Support ad-hoc administrative tasks assigned by management

Skills & Qualification Required:

·       Diploma/ Degree required (in any field)

·       Excellent written and verbal communication skills

·       Excellent organizational skills and attention to detail.

·       Excellent time management skills

·       Strong knowledge of MS Office (Word, Excel, PPT)

·       Ability to multi-task and prioritize works

·       Ability to function well in a high-paced and at times stressful environment.

·       Able to complete complex administrative tasks with minimal supervision

·       Proficiency in creating presentations using Power BI is preferred.

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