
Executive Office Administrator
3 weeks ago
As a Executive Office Administrator, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.
Responsibilities:
Facilities & Office Management
· Maintain a clean, hygienic, and organized office environment
· Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
· Coordinate with maintenance staff and arrange necessary repairs promptly
· Ensure proper use of office resources including PCs, laptops, printers, and other equipment
· Inspect and ensure all electrical equipment is turned off after office hours
· Enforce discipline in vehicle parking and general office conduct
· Oversee office catering, pantry services, and lunch management, ensuring quality and quantity
Administration & Documentation
· Maintain and file all records systematically, including contracts, POs, letters, and financial statements
· Take regular inventory of office supplies and place orders when stock is low
· Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)
· Distribute internal documents, memos, and notices to relevant departments
· Maintain repository for easy access to important documents
Travel & Logistics Support
· Schedule and book travel arrangements including flights, hotels, and transport for employees
· Coordinate meeting room bookings, client visits, and internal functions
· Manage catering, snacks, and gift arrangements during client or guest visits
Visitor & Guest Management
· Greet and welcome all visitors, directing them to the appropriate sections or personnel
· Monitor office security systems and implement precautionary measures as needed
Employee Onboarding & HR Support
· Welcome new joiners and provide office tours to help them acclimate
· Assist new employees with joining formalities and benefits paperwork
· Introduce new hires to teams and managers to foster integration
Additional Responsibilities
· Coordinate with external vendors and service providers for facility-related needs
· Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives
· Support ad-hoc administrative tasks assigned by management
Skills & Qualification Required:
· Diploma/ Degree required (in any field)
· Excellent written and verbal communication skills
· Excellent organizational skills and attention to detail.
· Excellent time management skills
· Strong knowledge of MS Office (Word, Excel, PPT)
· Ability to multi-task and prioritize works
· Ability to function well in a high-paced and at times stressful environment.
· Able to complete complex administrative tasks with minimal supervision
· Proficiency in creating presentations using Power BI is preferred.
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