Front Office Executive

1 month ago

mumbai, India Nivoda Full time

Designation: Front Office Executive

Location: BKC, Bandra, Mumbai

Nivoda is experiencing rapid growth, expanding our team and operations globally. We are currently seeking a dedicated and efficient Front Office Executive to join our team at our Mumbai office and contribute to our dynamic work environment.


About us:

Nivoda is a young and energetic global team headquartered in London with offices in Mumbai, New York, Hong Kong, Antwerp and Amsterdam.  
We are an extremely fast-growing B2B marketplace changing how the global jewelry industry operates. We connect buyers and sellers of jewelry on our online platform and facilitate the most transparent, efficient and cost-effective way to sell and buy jewelry.
Nivoda has a rapidly growing workforce expanding into new countries with a dynamic, supportive and collaborative culture. The company's sales have grown over 250% in the last 12 months, and the team has grown from 30 to 300+ internationally. We are a global team of big thinkers, risk takers and hard workers. To know more about us, please visit you'll do:
  • Welcome clients and create a positive office environment.
  • Organize and maintain files and records, ensuring they are updated as necessary.
  • Create and manage documents and spreadsheets efficiently.
  • Handle incoming and outgoing mail, including sorting and distribution.
  • Operate office equipment such as EPABX, printers, scanners, and fax machines.
  • Assist in the preparation and coordination of promotional materials or events.
  • Manage office supplies inventory and order as needed, along with other administrative tasks.
  • Organize bookkeeping and, if necessary, issue invoices and checks.
  • Arrange travel and accommodation bookings online for staff.
  • Ensure smooth travel arrangements and fulfill passenger requirements promptly.
  • Thrive in a fast-paced atmosphere and maintain excellent communication skills in English and Hindi.


What you'll need:

  • 2-4 years of experience as a receptionist or front office executive, with fluent communication skills in English.
  • Confidence, motivation, and resilience to effectively manage office tasks.
  • Demonstrated ability to optimize organizational performance and delegate responsibilities efficiently.
  • A graduate with strong interpersonal abilities and a professional demeanor.
  • Proficiency in basic computer applications, including MS Office.
  • Proven track record in front office and administrative roles.
  • Experience in facilitating the setup of new office infrastructure is highly desirable.


What you'll get:

  • A dynamic work environment within a rapidly growing company.
  • Ample opportunities for professional growth and learning.
  • The chance to join and contribute to a company during a phase of exponential expansion.
  • Unlimited leave and flexible working hours.
  • A great company culture and the opportunity to work in an international environment.

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