Document Control Manager

4 weeks ago


india Qureos Inc Full time



Job Description: Document Control Manager
Job Location: Riyadh
Responsibilities:

  • Develop, implement, and maintain document control processes and procedures to ensure compliance with quality system requirements.
  • Review and approve documents before release, ensuring compliance with company policies and procedures.
  • Coordinate with other departments to confirm the completeness and accuracy of all necessary documentation.
  • Ensure compliance with company document control policies and regulations.
  • Develop and maintain an internal database of documents related to company operations.
  • Propose a document distribution matrix.
  • Ensure adherence to document procedures, including filing, scanning, indexing, retention, retrieval, archiving, and proper disposal of void documents.
  • Evaluate and select document management software and tools.
  • Review, approve, or reject documents based on content, format, and adherence to company guidelines.
  • Prepare ad-hoc reports when required.
  • Develop and maintain a disaster recovery plan for critical documents.
  • Manage work schedules, oversee office activities, and hire/layoff staff as necessary.
  • Maintain the master deliverable register and list of controlled documents.
  • Train new employees on document control procedures.
  • Perform audits of the document control system to ensure compliance.
  • Stay updated on best practices and technologies related to document control.
  • Maintain a centralized document repository for easy access and retrieval.
  • Ensure that document control procedures are regularly updated as required.
  • Adhere to all safety policies and procedures.
  • Coordinate with IT to implement appropriate documentation.
  • Retrieve documents as per requests.


Mandatory Requirements:
Bachelor’s Degree in Business Administration or Management.
Minimum of ten (10) years' experience in Document Controlling.

Filipino and Indian only
Additional (Optional) Requirements:
Certified Project Management Professional (PMP) is a plus.
Master’s Degree in Business Administration.
Certification in quality management.
Skills:
Proficient in Microsoft Office, Adobe Acrobat, and solid-state drives.
Ability to prepare reports for Senior Management.
Very good presentation skills.
Very good analytical skills.
Excellent communication and influencing skills.
Excellent English speaking and writing.


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