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Executive Assistant

2 months ago

South Mumbai, India HR Interface Executive Search Services Full time

About the Company: Our Client company, StylSmyth Ventures, is a fast growing apparel design outsourcing/home decor design services outsourcing startup (with global clients), a first mover in Design based Supply Chain Solutions - catering to the industry globally. In the past decade – Supply Chain for the Fashion, Home Goods & Allied industries have gone through some monumental changes. Traditional supply chain management is undergoing massive change driven by disruptive technologies in the retail industry. Starting with product design and development and including everything from compliance to raw material and factory sourcing, manufacturing control, logistics, and more, our client company offers end-to-end services for high end, well known companies in the fashion retail and allied goods industries. Our client’s offices and teams are based in all key production markets, giving them the expertise and extensive network of supply chain partners needed to meet the diverse needs of their global customers.


Company: StylSmyth

Website:

Designation: Executive Assistant to the CEO

Experience: 3-5 years of experience as Executive Assistant managing a Founder/CEO/MD/CXO's/etc office. Fresh graduates welcome if they are confident, resilient & ready to learn.

Company strength: 100-150 employees

Office location: Nariman Point, Mumbai (onsite 5 day work week Mon-Fri)

Candidate Location: Mumbai candidates only


Role summary: Our client is seeking an exceptionally talented and motivated Executive Assistant to the CEO to join their high-growth, rapidly scaling company. As an Executive Assistant at StylSmyth Ventures, you will be an integral part of the executive team, providing essential support in managing client relationships , coordinating with overseas offices , conducting research projects , and ensuring efficient systems and processes are in place. You will play a critical role in compiling reports and data to facilitate decision-making and enhance operational efficiency across the organization.


The ideal candidate will possess exceptional communication skills, be technologically proficient, excel in organizational tasks, and have a keen willingness to learn. Fresh graduates are encouraged to apply, as well as experienced professionals.


Key Responsibilities:

1> Communication Management:

  • Manage and respond to all correspondence on behalf of the CEO.
  • Draft, proofread, and edit documents, emails, and reports with a high level of accuracy and professionalism.
  • Coordinate internal and external communications, ensuring clarity and effectiveness.


2> Technical Support:

  • Utilize various software and tools to streamline office operations.
  • Assist in the preparation of presentations, spreadsheets, and other documents using Microsoft Office Suite and other relevant applications.
  • Manage the CEO’s calendar using scheduling software and ensure timely reminders for meetings and deadlines.


3> Microsoft Office Suite Proficiency:

  • Create and maintain comprehensive Excel spreadsheets to track project progress, financial data, and other key metrics.
  • Prepare and edit documents in Microsoft Word with a high level of professionalism and attention to detail.
  • Develop and enhance presentations in PowerPoint, ensuring they are visually appealing and effective.
  • Utilize other Microsoft Office Suite applications as needed to support various administrative tasks.


4> Organizational Excellence:

  • Maintain a well-organized filing system, both electronic and paper-based, ensuring quick and easy retrieval of documents.
  • Coordinate and manage travel arrangements, including booking flights, accommodations, and transportation.
  • Plan and organize meetings, conferences, and corporate events with meticulous attention to detail.


5> Travel Management:

  • Arrange travel itineraries, including flights, accommodations, and ground transportation for the CEO.
  • Ensure all travel arrangements are efficient and cost-effective.
  • Handle travel-related issues or changes promptly and professionally.


Key Skills and Qualifications:


Fluent English Written and Verbal Communication:

  • Exceptional ability to communicate clearly and professionally in both written and verbal forms.


Tech Savvy:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to quickly learn and adapt to new software and technologies.


Excel Savvy:

  • Strong skills in creating, managing, and analyzing data in Excel.
  • Knowledge of advanced Excel functions and formulas.


Hyper Organized:

  • Excellent organizational skills with a keen eye for detail.
  • Ability to multitask and prioritize tasks effectively.


Willingness to Learn:

  • Enthusiastic about learning new skills and taking on new challenges.
  • Open to feedback and continuous improvement.


Experience:

  • Fresh graduates are encouraged to apply, as well as experienced professionals.
  • Any relevant internship or administrative experience is a plus.


Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.


Educational & Functional Requirements:

  • Bachelor’s degree in Business Administration, Communications, or a related field is preferred but not mandatory. (But graduation is a must)
  • Proven experience as an executive assistant or similar role, with a focus on client relations and international coordination.
  • Excellent organizational and time management skills with the ability to prioritize tasks.
  • Strong research skills, with the ability to gather and analyze information from various sources.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility and adaptability to work in a fast-paced environment across different time zones.
  • Attention to detail and high level of accuracy.
  • Strong communication skills, both written and verbal.
  • Professional demeanor and positive attitude.
  • Join our team and be part of a dynamic and innovative company at the forefront of the apparel industry, where you'll have the opportunity to make a significant impact


To apply, pls send us your updated cv mentioning the below details (so we are able to process your candidature, we are not accepting any applications without these details below, do note):

Email to:

Email subject: Ref: LinkedIn – Executive Assistant to the CEO, StylSmyth Ventures, Nariman Point, Mumbai location

  • Name:
  • Mobile:
  • Email:
  • LinkedIn profile link:


  • Current company:
  • Designation:
  • Annual Fixed ctc (for eg: 10 LPA):
  • Annual Variable ctc (for eg: 2 LPA):
  • Total Annual ctc (for eg: 10+2 LPA = 12 LPA):
  • Expected CTC:
  • Notice period (for eg: 30 days):
  • How soon can you join if selected:


  • Total years of work experience:
  • Years of experience specifically as an Executive Assistant:
  • Who have you reported TO as an Executive Assistant (pls mention designation)?:


  • Have you managed international co-ordination with clients?
  • Do you have experience making MS Excel data dashboards & PPT presentations?
  • Graduation degree, institute & year:
  • Are there any areas in the JD above that you do not have experience in:


  • Location of current residence:
  • Are you comfortable traveling to & working from Nariman Point 5 days from office?
  • Pls attach your cv


We thank you for sending us your profile & details for this role. If your profile gets shortlisted for roles with us, we look forward to a conversation with you to learn about more of what makes you awesome

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