Head of Collaboration and Special Projects

JOB DESCRIPTION
Expected Qualities of the role-holder:
This role would require a person with at least 10-15 years of professional experience in the non-profit sector, managing multiple projects. They should be experienced in leading multiple projects, teams, and building relationships with various stakeholders. The person should have excellent communication skills, ability and willingness to collaborate, and ability to quickly adapt to volatile situations. They should be good at motivating their teams to achieve maximum efficiency and resolve any intra and inter team conflicts.
Basic Information
Position Title
Head of Collabs
Grade/Level
AVP
Department
EdelGive Foundation
Location
Edelweiss House, Mumbai
Business
EdelGive Foundation
Number of Units in Business
-
Total Headcount (Direct) Supervised
2 -3
Total Headcount (Direct / Indirect) Supervised
-
Job Purpose
Position reporting to
CEO, EdelGive Foundation
Develop and implement smart processes and robust governance frameworks to enhance operational efficiency and mitigate risks.
Identify and implement technology solutions to streamline operations and improve overall efficiency.
Develop and implement smart processes and robust governance frameworks to enhance operational efficiency and mitigate risks.
Identify and implement technology solutions to streamline operations and improve overall efficiency.
Supervise grant-making processes and manage grants effectively, including assessment and monitoring and evaluation activities.
Ensure compliance with regulations and internal policies for collaborations with support from the EdelGive Governance Team.
Oversee the execution of fundraising activities and cultivate partnerships to support collaborative initiatives.
Ensure the quality delivery of capacity-building programs and initiatives to prepare stakeholders for future challenges and opportunities.
Effectively manage internal and external communications related to collaborations and projects to maintain transparency and stakeholder engagement.
Represent collaborations and projects at various forums, including conferences, meetings, and events, to promote visibility and advocate for their objectives.
Key Responsibilities
Managerial Responsibilities
Consolidate and devise strategies for the effective functioning of various teams aligned with the role's functions.
Develop comprehensive strategies to streamline operations and optimize team performance.
Manage both inter-team and intra-team communications and collaborations to ensure seamless coordination and information sharing.
Lead periodic progress review processes with teams to assess performance against objectives and milestones.
Implement mechanisms for tracking progress and addressing any challenges or bottlenecks encountered by teams.
Identify technological needs within the organisation and propose suitable solutions to improve efficiency and effectiveness.
Stay abreast of technological advancements and trends to leverage innovative solutions.
Develop team members by providing guidance, mentorship, and opportunities for skill enhancement.
Create a conducive environment for professional growth and career development within the team.
Functional Responsibilities
Core responsibilities:
Strategy Development
Strengthen the Monitoring and Evaluation (M&E) function and Capacity Building (CB) strategy for collabs & special projects, ensuring effective implementation.
Foster communication and engagement both within teams and across different departments to facilitate collaboration and synergy.
Provide insights to the CEO on grant performance, contributing to strategic decision-making processes.
Conduct regular reviews of governance and risk mitigation mechanisms to maintain robust processes and compliance standards.
Grant making and grant management:
Lead and oversee the review of grant applications, ensuring alignment with organisational priorities and criteria.
Ensure management support for the high performance of grants by providing necessary resources and guidance.
Coordinate with EdelGive Investment and Governance Teams for comprehensive reviews and assessments of grant proposals.
Oversee coordination with external agencies for processing grant applications efficiently and effectively.
Finalise grant applications for approvals, ensuring adherence to quality standards and documentation requirements.
Ensure timely fulfillment of commitments related to investments and agreements, maintaining transparency and accountability throughout the process.
Monitoring:
Lead grant reviews and conduct timely assessments in collaboration with the Grant Management - Lead to ensure alignment with organisational goals and objectives.
Manage both internal and external presentations of grant performance, providing stakeholders with comprehensive and insightful updates.
Ensure the delivery of high-quality donor reporting, maintaining accuracy and transparency in all communications.
Institution building:
Take charge of developing ToRs and identifying suitable agencies for various initiatives, ensuring alignment with organisational requirements and standards.
Lead the planning process for capacity assessments for NGOs and oversee the development of capacity-building plans to address identified needs.
Supervise the execution of capacity-building plans, monitoring progress and facilitating necessary adjustments to ensure successful outcomes.
Risk and Mitigation
Identify, manage, and flag program risks to mitigate potential adverse impacts on project outcomes and objectives.
Identify, manage, and flag compliance risks to ensure adherence to regulatory requirements and organizational policies.
Identify, manage, and flag funding risks to safeguard financial resources and sustain project viability.
Identify, manage, and flag reputation risks to protect and enhance the organisation's image and credibility.
Identify, manage, and flag organisational risks to address potential threats to overall operational effectiveness and sustainability.
Other responsibilities
Ensure the timely submission of reports, conduct field visits, and facilitate quality donor engagements to uphold transparency and accountability in project activities.
Oversee the development of proposals for fundraising initiatives with support from the Partnerships Team, ensuring alignment with organisational objectives and donor requirements.
Manage social media communications in collaboration with the Manager-Grants, Capability Building, and the EdelGive Communication Team, maintaining a consistent and engaging online presence.
Perform any other responsibilities as assigned, demonstrating flexibility and adaptability to meet evolving organisational needs and priorities.
Job Requirements
Qualifications
Master’s in social work /Sociology/ Development Studies or a PhD is desirable
Experience
At least 10 -15 years of experience of working in social development sector
Proven experiences Grant Management, Monitoring & Evaluation, Capacity Building for organizations
Experience working with NGOs
Experience of preparing and reviewing proposals and budgets
Functional Competencies
Ability to lead the team in their grant management efforts and provide required support
Sound analytical skills with advance skills in Excel and statistical analysis packages
Good verbal and written communication skills
Sound understanding of results-based management (RBM), Logical Framework Analysis (LFA), Results Matrix, etc. and similar tools used
Sound understanding of research designs and evaluation methods
Sound understanding of budget development and ability to link it with program
Financial analysis
Technologically inclined
Behavioural Competencies
Problem solving
Critical thinking & Proactiveness
Leadership
Collaboration capabilities
Stakeholder management
Networking skills
Risk management
Data and process driven
Key Interactions
Internal
Nature or purpose of interaction
EdelGive Investments Head
Flow of information on the insights and developments in the sector
Support in Grant making and monitoring
Relationship Management
Fundraising strategy
Institution Building team
Review of Capacity Building engagements
Finance, Compliance
Financial due diligence of NGOs
Legal compliance of NGOs
Human Resources
HR strategy
Marketing and Communications
Internal and External communications strategy
Team members
Supervising, ensuring smooth and efficient monitoring of grants, capacity building of NGOs and optimise performance
External
Nature or purpose of interaction
Non-Government Organisations, Corporates, Foundations
Funding partnerships
Collaborations and networking
Partners/Grantees
Understanding the programs and providing inputs for optimisation of performance and system strengthening
Identifying and appreciating good practices and communicating adverse performances
Relationship building with relevant government stakeholders, NGOs and Donors

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