Personal Assistant to Director

About the jobJob Title: Personal Assistant (Female) Location: Mumbai Experience: 8–15 years Industry: Luxury hospitality or premium service Employment Type: Full-timeAbout KKD Studio KKD Studio is a premier luxury interior design and build firm, renowned for delivering bespoke, innovative, and functional spaces across high-end residential and commercial sectors. Our mission is to create timeless environments that blend aesthetic excellence with practical utility, consistently exceeding client expectations.Job Overview - A senior, polished professional who acts as the single point of coordination for Directors across personal, lifestyle, home, travel, and business-related engagements.Location - South MumbaiKey Responsibilities -1. Strategic Calendar & Schedule Management Manage Directors weekly and monthly calendar with foresight. Prioritise commitments, buffer time, and ensure no conflicts. Prepare meeting briefs and ensure she is well-prepared.2. High-Level Travel Planning & Oversight Oversee domestic & international travel planning. Delegate bookings and logistics to travel partners or junior staff and review. Coordinate with hotels, drivers, and vendors for smooth experience. Provide on-call support during travel; accompany when required.3. Hospitality Supervision Curate venue options for lunches, and small events. Oversee event planning (menu, décor, invites) while delegating execution. Maintain relationships with premium restaurants, hotels, and service partners.4. Home & Staff Management (Supervisory) Supervise household staff, drivers, housekeeping, and vendors. Ensure discipline, punctuality, and well-organised home operations. Oversee home maintenance, repairs, deliveries and service providers.5. Wardrobe & Styling Oversight Support wardrobe planning for travel and events. Coordinate with designers, stylists, and tailors. Supervise packing, dry cleaning, and outfit preparation.6. Personal Events & Social Commitments Plan and oversee pujas, dinners, and gatherings. Manage service providers end-to-end. Maintain a curated list of trusted caterers, decorators, musicians, etc.7. Communication & Follow-Up Excellence Handle high-level correspondence and follow-up tasks. Track minutes, actions, and ensure timely completion by stakeholders. Coordinate with clients, designers, and builders for Amarya & Much2Love.8. Business Coordination Support travel, selections, and meetings for Amarya/Much2Love. Prepare presentations, summaries, feedback notes, and action trackers. Ensure smooth communication with all vendors.9. Relationship Management & Soft CRM Maintain an updated list of key clients/members/partners. Track birthdays and important occasions. Coordinate and arrange premium gifting and personalised gestures.IDEAL PROFILE 8–15+ years managing UHNI / CEO households or senior PA/Chief-of-Staff roles. Luxury hospitality or premium service background preferred. Exceptional communication, grooming, discretion, and EQ. Ability to lead staff, delegate effectively, and anticipate needs Flexibility with time and location Candidates preferable from South Mumbai LocationSkills Required: Exceptional communication (English; Hindi/Gujarati an advantage) Highly organised, proactive, reliable Strong delegation skills Strong etiquette, grooming and presentation Event & hospitality management Expert travel planning Excellent follow-up discipline Ability to multitask across personal + business tasks Discretion and absolute confidentialityPersonal Qualities: Warm, polished and emotionally intelligent High energy and positive attitude Flexible with schedule and travel Trustworthy with sensitive family and business matters Calm under pressure and solution-oriented Strong aesthetic sense for wardrobe, décor and hospitality