Coordinator General Ledger

2 months ago

mumbai, India Hapag-Lloyd AG Full time
Coordinator General Ledger - Level 6B Coordinator General Ledger - Level 6B
  • Full Time
  • Andheri East, Mumbai, Maharashtra, India
  • With Professional Experience
  • 3/14/24 1275850

About Hapag-Lloyd
With a fleet of 264 modern container ships and a total transport capacity of 2.0 million TEU, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13,500 employees and 400 offices in 135 countries. Hapag-Lloyd has a container capacity of 2.9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 113 liner services worldwide ensure fast and reliable connections between more than 600 ports across the world. In the Terminal & Infrastructure segment, Hapag-Lloyd has stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. The roughly 2,600 employees assigned to the Terminal & Infrastructure segment handle terminal-related activities and provide complementary logistics services at selected locations.

Overall Job Purpose

Banking Activities, Finance and Accounting Knowledge, strong communication skills for handing the Legal cases of the company and experience in handling Admin activities.

Job Specification - Key Accountabilities

Areas of responsibility
Banking Activities

  • Ensuring timely payments as per the schedule as sent by the Accounts Payable team.
  • Ensuring timely payments of PT and PF as sent by the HR.
  • Ensuring end to end Adhoc and Full and Final remittances of INR values to the principal at the internally aligned timelines.
  • Ensuring end to end remittances of USD currency to the principal at the internally aligned timelines.
  • Ensuring smooth flow of the banking transactions.
  • Ensuring the bank balances are maintained at the levels as instructed by the region.
  • Maintaining good relationship with the Banking personnels so that prompt services are received from them whenever required.
  • Maintaining updated bank records on account of changes in the management structure.
  • Monitoring the flow of funds and ensuring that the funds are available in the bank accounts whenever the same is needed.
  • Monitoring the entries in the bank for any non-routine type entries.
  • Passing necessary accounting entries in SAP in respect to the manual payments to vendors and the entries with respect to the inter-company bank accounts of the company.
  • Maintaining and monitoring the Petty cash requirements of the locations.
  • Follow up for the petty cash vouchers to be submitted by employees taking petty cash.
  • Passing necessary petty cash entries in the books.
  • Co-ordination both internal and external to the organization with respect to the banking activities.
  • Single point of contact for all the Bank needs of the organization.
  • Ensuring maintaining all the records with respect to the banking activities as carried out during the year.
  • Following the appropriate authorization channels for bank payments.
  • Ensuring renewal of Bank guarantees well before the timelines.
  • Follow up for the expense reimbursement voucher to be submitted by employees after employees taking the advance for Travel and other purpose.

Finance and Accounting

  • Clarity on the basic accounting concepts.
  • Budget and Actual variances analysis.
  • Setting budgeting for the company for both Overhead and Capital assets expenses with realistic and Holistic thinking.
  • Monitoring of all the ledgers as hitting the P/L and TB of the organization on monthly basis.
  • Profit and Loss and Balance sheet analysis.
  • Timely and accurate reporting of the monthly / quarterly regional reporting.
  • Clarity with respect to the TDS and GST concept.
  • Providing assistances to the team with respect to the GL codes to be used for posting of entries in SAP.
  • Checking of the invoices in all aspects before they are sent for approval.
  • Raising invoices for the intercompany transactions and getting the IRN and QR code generated for the same.
  • FD interest calculation and forwarding the same to the concerned team.
  • Arranging of the Forex currency or Forex cards for the employees going for foreign travel.
  • Ensuring timely payment of the advances to the employees as per approval instructions.
  • Follow up for the expense reimbursement voucher to be submitted by employees after employees taking the advance for Travel and other purpose.

Handling of Legal Cases

  • Strong commend over the English language for understanding the legal cases.
  • Understanding and taking the necessary action on the basis of the legal cases.
  • Updation of all the records, emails, notices, supporting as provided to the court of law or the advocates for the legal cases as handled in the company shared drive.
  • Proper status update on all the legal cases of the company.
  • Co-ordination both internal and external to the organization with respect to the legal cases.
  • Proactiveness in the approach.

Qualifications and Technical Job Requirements

  • Industry Knowledge
  • Experience in Shipping industry will be an added advantage.
  • Degree as an accountant or practitioner with verifiable experience
  • Knowledge of Finance & Accounting is a must.

Business Systems/IT

  • Awareness of data quality importance
  • Knowledge of user application systems (SAP, FIS, MS Office, Word, Excel)
  • Process knowledge & systems support optimization
  • Ability to promptly process data and request under pressure.
  •  Understanding of data quality benchmarking and management

Conceptional and entrepreneurial thinking and action

  • Acknowledge signals
  • Multi-dimensional thinking
  • Courage to make decisions and accepting responsibility.

Communication/Organization Skills

  • Communicative and ability to take initiative
  • Professional ability to interact with other functions
  • Strong networker
  • Interest in a Global Career
  • Systematic and efficient way of working.
  • Outstanding research and analytical abilities.
  • Creativity and resourcefulness: Ability to develop and execute project plans and engagement campaigns in innovative ways, problem solver.

Hapag-Lloyd Values / Behaviors

  • Care, Move, Deliver
  • Positive attitude, can do attitude
  • Proactive
  • Energetic and good team spirit
  • Enthusiastic
  • Commitment to task
  • High Integrity

       

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