PMO Manager

2 weeks ago

india Link Group Full time
Overview PMO encompasses Portfolio, Programme and Project Management Offices. This PMO Manager role works in the EPMO & Projects Delivery Team within Link Group and its purpose is to administer change programmes and monitor projects such that cost, quality, plan, time, and benefits realisation are controlled and achieved, through ensuring that all projects adhere to the best practices and standard approaches for project management. The PMO Manager develops and implements best practices to enable the successful delivery of a broad range of IT and business change projects to stakeholders across the business. Main responsibilities of the PMO include scope and business case management; programme vision and blueprint development; benefits and quality management; stakeholder management; portfolio management; programme, tranche and project planning including milestone management; risk and issue management; and vendor management. Integral to delivering these responsibilities will be financial management; maintaining risks, issues, assumptions, actions logs; resource forecasting; change control; dependency management; and programme reporting. Operationally, the PMO manager provides and enables project prioritisation, management information, financial reporting, resource planning and recruitment. Key Accountabilities and main responsibilities To support, manage and provide information and quality analysis & MI to the Management Team (includes the Head of Programmes, Programme Delivery Directors, Programme Managers, Operations and Service Delivery Managers) across the APAC & EMEA projects and programmes portfolio.  Monitor Programme reporting and assist the Heads of Programmes in reporting to Senior Management.  Ensure the successful implementation of the PMO’s strategy, responsibilities, services and deliverables.  Monitors the standards and embeds project control, quality assurance and governance for the project / programme delivery lifecycle, including pre-approval of business cases. Manage and compile Programme related financial and KPI Information. Track financial reporting whilst ensuring that the programme and projects adhere to the corporate financial processes. To manage the planning and delivery processes by collecting and maintaining data in a consistent form and giving advice and guidance as necessary. Support in providing and maintaining a capacity planning and resource tracking/management across the Programmes. Update and maintain the centralised Risk Log, Action Log, Decisions Log and Issue Register. Ensure the appropriate programme benefits are identified, quantified and their realisation planned  Ensure cross-programme dependencies are managed and the dependency log is accurately maintained. Provide a quality assurance role in line with defined Programme Management Office process. Coordinate project closure to distil good practice and ensure lessons learned are logged. Responsible for the management of the PMO functions and resources. Provide support for Project planning, Milestone management, Scope management, Resource forecasting; Financial Management; Change Management across the project portfolio. Prepare regular status reporting to all levels of the business. Ensure efficient change control methods and process are utilised. Identification of enhancements which may lead to improvements initiatives/projects. Responsible for the ownership and management of the PPM tool including overall maintenance, governance and transitions of new projects to the toolset. Works with senior people responsible for the line business operation, to ensure maximum improvements are made in the business operations as groups of projects deliver their products into operational use. Provides general and specific advice and authorises the issue of formal reports to management on the effectiveness and efficiency of control mechanisms. Notifies projects/programmes of exceptions when they are unsafe and reports to senior management for corrective actions Experience & Personal Attributes At least 5-7 years of relevant project management or PMO management experience. Preferably educated to Degree level or holds a relevant project management professional qualification. Experience of working in a project environment including any of the following: Programme Office, Project Office, Programme Support, Programme Administration, Project Administration or similar. Good experience of finance management/tracking and resource management within a Project/PMO environment. Administration Experience, esp. with Word, Excel & Outlook. Coordinating and updating project/programme plans. Effective Relationship Management, high experience with working and establishing relationships at all levels within an organisation and third parties. Ability to apply innovative thinking to problem solving. Require the individual to be proactive, detail oriented and have demonstrable experience working within a structured project environment. Line Management or team leadership experience. IT literate in Microsoft Office applications (Word, Excel, MS Project, PowerPoint and SharePoint) are essential.  Familiar with the project development lifecycle, methodologies and general project management. Be an excellent communicator at all levels both verbally and in writing. Excellent Organisational & time management skills. Enthusiastic attitude, discipline and approach. Can demonstrate independent working. Ability to work under pressure with a view to attaining monthly targets

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