HR Admin Executive

6 days ago

Bengaluru, India Team Pumpkin Full time
Job Overview:

The HR Admin Executive will play a critical role in the efficient day-to-day operation of the HR department. This position requires someone who is proactive, organized, and has a passion for working in a fast-paced environment. The role will involve managing HR documentation, supporting recruitment processes and assisting with employee onboarding.

Key Responsibilities:
  • Recruitment Support:
  • Assist in posting job openings on various job boards and social media platforms.
  • Screen resumes, schedule interviews, and coordinate with hiring managers.

  • Maintain a database of potential candidates for future openings.

  • Onboarding & Offboarding:

  • Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
  • Prepare and manage employment contracts and other related documents.

  • Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.

  • Employee Engagement & Welfare:

  • Assist in organizing employee engagement activities, training sessions, and team-building events.

  • Monitor and address employee well-being and work-life balance issues.

  • General HR Administrative Support:

  • Assist the HR team with day-to-day administrative tasks and HR projects.
  • Handle HR-related correspondence, such as communication to employees about important updates and reminders.

  • Maintain HR files, templates, and documentation

  • Office Management:

  • Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
  • Ensure the office is clean, organized, and conducive to a productive work environment.
  • Liaise with vendors and service providers for office maintenance and supply replenishment.

  • Handle incoming and outgoing mail and packages, and distribute accordingly.

  • Communication & Support:

  • Serve as the first point of contact for visitors, phone calls, and general inquiries.
  • Assist in coordinating internal communication and announcements.
  • Provide administrative support to senior management or department heads as needed.
Required Qualifications & Skills:
  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 6 Months to 1 years of experience in HR administration or related field, ideally within a digital marketing or creative industry.
  • Strong knowledge of HR processes, including recruitment, onboarding, and employee benefits.
  • Excellent communication, organizational, and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRMS tools.
  • A proactive approach, detail-oriented, and a team player.

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