Executive Assistant to Managing Director
4 weeks ago
Job Title: Executive Assistant
Reporting To: Executive Vice President / Department Head
Job Summary:
The Executive Assistant will provide comprehensive administrative support to the Executive Vice President / Department Head and the department at large. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Key Responsibilities:
* Calendar Management:
Efficiently manage and organize the calendar of the Executive Vice President / Department Head, including scheduling meetings, appointments, and internal/external engagements.
• Travel Coordination:
Handle travel arrangements and bookings for the entire department, including flights. accommodation, and local transport as required.
* Reimbursement and Claims Processing:
Coordinate and assist with the processing of travel reimbursements and expense claims for the department in a timely and accurate manner.
•Departmental Coordination:
* Administrative Support:
trent level requirements such as procurement and maintenance of stationery and accommodation, and local transport as required.
Departmental Coordination:
Facilitate smooth coordination of departmental activities, ensuring effective communication and collaboration across teams.
* Reimbursement and Claims Processing:
Coordinate and assist with the processing of travel reimbursements and expense claims for the department in a timely and accurate manner.
* Administrative Support:
Manage department-level requirements such as procurement and maintenance of stationery and other administrative necessities.
* Other Duties:
Perform any additional administrative tasks or responsibilities as assigned by the Executive Vice President / Department Head.
Qualifications & Skills:
* Proven experience as an Executive Assistant or in a similar administrative role.
* Strong organizational and time-management skills.
* Excellent written and verbal communication skills.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Job Types: Full-time, Permanent
Pay: ₹50, ₹60,000.00 per month
Work Location: In person
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