Front Office Executive @Greenwood High School, Sarjapura,Bengaluru

4 weeks ago

Bengaluru, India Greenwood High International School Full time

Immediate Joiners Preferred.

Job Summary: The Front Office Executive is responsible for managing the front desk operations at the school, ensuring a welcoming and professional environment for students, parents, staff, and visitors. This role involves handling inquiries, managing communication, maintaining records, and supporting administrative tasks.

Key Responsibilities:

  1. Reception and Communication:

  2. Greet and assist all visitors, parents, students, and staff in a courteous and professional manner.

  3. Answer and direct phone calls to the appropriate departments.

  4. Respond to emails and other communication in a timely manner.

  5. Administrative Support:

  6. Manage the schools front desk, ensuring it is neat and organized at all times.

  7. Handle inquiries and provide information regarding school policies, procedures, and events.
  8. Maintain and update student and staff records as needed.
  9. Coordinate appointments and meetings for school administrators.

  10. Assist with the distribution of newsletters, circulars, and other communication materials.

  11. Attendance and Record Keeping:

  12. Monitor and record student attendance, including late arrivals and early departures.

  13. Maintain records of visitors and ensure they follow school security protocols.

  14. Assist in the preparation and maintenance of various reports and records as required by the administration.

  15. Event Coordination:

  16. Assist in organizing and coordinating school events, meetings, and parent-teacher conferences.

  17. Manage the scheduling and usage of school facilities for meetings and events.

  18. Security and Safety:

  19. Ensure all visitors follow the schools security procedures, including signing in and out.

  20. Report any suspicious activity or security concerns to the appropriate authorities.

  21. Other Duties:

  22. Provide general administrative support to the school management as needed.

  23. Assist in various school functions and activities as directed by the school administration.
  24. Providing support in Admission and recruitment

Qualifications:

  • Education: Gradation with excellent communication skills ; additional qualifications in office management or administration are preferred.
  • Experience: Previous experience in a front office or administrative role, preferably in an educational setting.

  • Skills:

  • Excellent communication and interpersonal skills.

  • Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment (phones, printers, etc.).
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize tasks effectively.
  • Friendly and professional demeanor.

Work Hours:

Monday to Friday: 07:45 am to 04:00 pm.

Saturday Working :

  • 1 Saturday: Full day working
  • 2 & 4 Saturday :Half day working
  • 3 Saturday : Off.

Perks and benefits

  • Free Transportation from school *
  • Medical Policy
  • Cafeteria services at subsidized rates
  • Work-life balance

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