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Finance and Admin Associate

3 months ago

pune, India Incentius Full time

We are looking for a finance and admin associate  who can support our team to manage our day-to-day financial operations and vendor management. The candidate will be responsible for various tasks related to business operations. He/She will manage internal communication and administrative work. 


Experience: 2-4 years

Job Description

Finance : 

  • Work on the maintenance of daily accounts in accounting softwares tools

  • Scrutinizing and ensuring timely payment of all bills

  • Managing company investments

  • Book and settle remittances

  • Managing budgets and ensuring cost-effectiveness

  • Work on processing vendor payments and bookkeeping

  • Work on handling and calculating TDS, PT & filing returns for the same

  • Banking works like a Cheque issue for clearing Cash Deposit, NEFT, RTGS and other documentations

  • Keep a track of client project and  invoicing

  • Help the legal team with the client contracting 

  • Assist in financial information presentation for executive team reviews on a periodic basis

  • Collaborating with internal departments to reconcile any accounting discrepancies

  • Analyzing financial data and assisting with audits, reviews, and tax preparations

  • Updating financial spreadsheets and reports with the latest available data

  • Providing assistance with payroll administration

  • Keeping records and documenting financial processes

Other HR and Admin activities:  

  • Responsible for administering human resources programs and processes

  • Provide support to the HR team as and when required

  • Handle HR compliance and filing returns

  • Handle employee investment declarations, proof of investments and Form 16

  • Maintain office supplies & place the order when necessary

  • Employee engagement and retention activities

  • Address employee’s work related concerns, policy and procedure interpretation, benefit inquiries and performance management

  • Look after over all travel arrangements including visa documentation, air tickets, hotel bookings etc

  • Manage weekly update meetings and discussion with senior management

  • Assist the management team in their day to day tasks to effectively manage business operations

  • Organize documents, reports and manage minutes of the meeting

  • Ensuring that basic facilities of the organization are well maintained

  • Office supplies tracking and management

  • Inspection of day to day operational activities and instruct office assistants to accomplish their tasks

  • Vendor management

  • Infrastructure Management

  • General office management and business operations activities 


Requirements:

  • Bachelor's /Master's degree in Finance, Accounting

  • Previous experience in a finance and admin role is mandatory

  • Understanding of India taxes - GST, TDS etc

  • Must have knowledge of accounting software like Zoho Books, Tally, etc

  • Proficient Knowledge in MS office and Google Spreadsheet

  • Strong written and verbal communication skills

  • Knowledge and understanding of finance principles and practices

  • Attention to detail and ability to manage multiple tasks

  • Excellent collaboration and communication skills