Senior Administrative Assistant
1 week ago
As a part of our new service -
Native Recruit , one of the solutions that we offer to our clients is recruitment services. We deliver a carefully curated selection of top candidates tailored to client’s specific job requirements. On behalf of our client, Native Recruit is in search of a Senior Administrative Assistant as part of their growing team in Pune, India.
ObjectivesStreamline Administrative and Cross-Functional ProcessesEnsure efficient handling of administrative and project coordination tasks, providing excellent support to leadership and teams across tech, product, and marketing.Support Workplace Wellbeing InitiativesActively contribute to workplace culture by supporting employee wellbeing programs, fostering a positive work environment.Facilitate Cross-Departmental CoordinationEnable smooth collaboration across tech, product, and marketing teams to keep projects on track, ensuring alignment and timely delivery.
Deliverables and Key ResponsibilitiesProduct Launch Support : Work with the tech, product, and marketing teams to ensure alignment on launch timelines, resource needs, and marketing strategies.Content and Feature Updates : Coordinate updates on new product features and content, ensuring tech and product teams deliver information on time for marketing promotions.Campaign Alignment : Support the integration of new product releases and marketing campaigns, ensuring all teams are aligned on deadlines and messaging.Feedback Loops : Facilitate regular check-ins to share feedback from marketing on product reception, passing insights back to tech and product teams.Resource Allocation : Track project timelines and coordinate with department heads to ensure the tech, product, and marketing teams have the necessary resources to execute deliverables.
Internal Communication and Office ManagementOversee office-related operations (if applicable), including ordering supplies, managing vendor relationships, and maintaining a positive workspace.Act as the go-to for internal communications, helping to circulate updates on project status, product changes, and upcoming events.Support note-taking an organization for senior leadership in meetings.Ensure meeting goals are set before the meeting, and we do not have meeting debt.
Documentation and Knowledge SharingMaintain organized records and documentation of cross-functional processes, ensuring information was easily accessible to team members.Continuously update documentation on shared workflows between tech, product, and marketing, making it available as a reference for new and existing team members.
Continuous ImprovementGather feedback from tech, product, and marketing teams on the effectiveness of coordination processes and implement improvements as needed.Identify and suggest new tools or process improvements to enhance cross-department collaboration.Leverage AI tools to improve the velocity of project delivery
Administrative and Cross-Functional Project SupportManage schedules, coordinate meetings, and handle travel arrangements for leadership and key stakeholders.Assist with documentation, review, and distribution of internal communications, reports, andpresentations for the leadership team.
Workplace and Employee Wellbeing SupportCoordinate and assist with the planning, scheduling, and executing of employee wellbeing programs and initiatives that enhance workplace culture.Act as a liaison for well-being resources, keeping employees informed about available programs.
QualificationsEducation : Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.Experience : 5+ years in administrative support, ideally within a tech, SaaS, or startup environment, with experience coordinating between multiple departments.Technical Skills : Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Slack, Asana). Familiarity with productivity, project management, and communication tools.Soft Skills : Strong organizational and time-management skills. Excellent communication skills for cross-functional collaboration. Adaptable and proactive, with an eye for identifying process improvements.
Disclaimer: This is the position for our client, that we are working on as part of our service, Native Recruit. This person would be hired by our client, not Native Teams.
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