Business Secretary

The Bennet & Bernard Group is a globally renowned and diverse conglomerate with fifteen years of operational expertise. Specializing in real estate since its inception, the organization has expanded its reach internationally over the past seven years, now spanning three continents and operating in five countries across the Far East, Europe, East Europe, and West Coast Africa. The business group engages in premium real estate development, marine and port operations, hospitality, agro-farming, production, FMCG, and other ventures. At the heart of our investments, Real Estate is key, whether in terms of new developments for resale, construction of real-estate for marine operations, acquisitions for hospitality, and more.

Bennet & Bernard’ vision has established itself as a business valued by their customers, respected by their competitors, prided by its employees and dedicated towards serving the communities we operate in. The organization is aggressive in its international growth plan, setting benchmarks for efficiency and excellence across all its endeavours.  We look to be associated with leadership profiles of high calibre to professionally succeed along with the organization. 

The entrepreneurs of Bennet and Bernard operate from Portugal and India, driving further business interests into Europe and Africa.

Aspiring candidates are requested to be familiar with our existing business lines.

Role Definition:

The Business secretary is a crucial role working closely with the owners & senior management. They are expected to provide administrative and business support, usually on a one-to-one basis. The role enables the best use of the Leadership time by dealing with secretarial and administrative tasks. The role requires to understand and build extensive knowledge of the organization, businesses that exist or to launch. They’ll need to know who key personnel are, both external and internal, and understand the organization's aims and objectives. Culture familiarization is important to the success of this role.

Desired Candidate Profile:

·       7 + years of experience in relevant experience

·       Extremely high maturity & discretion in dealing with Management/ management matters 

·       Highest level of integrity

·       Long-term commitment to the role

Skill & Ability:

§ Discretion and trustworthiness- the individual will often be party of confidential information

§ Attention to detail and very high work ethics

§ Listening and Communication Skills, including powerful command of the English Language

§ Result orientation and highly positive attitude

§ High level of Interpersonal Skills

§ Flexibility and adaptability

§ Organizational Skills & multi-tasking

§ Intuitive skillset to handle high profile management, in sometimes a stressful environment

§ Microsoft efficient

§ Role may require travel

Job Responsibilities

Management Support

§ Staying aligned to the Chairman & Business goals and doing all in capacity to help progress these goals.

§ Managing diaries and organizing meetings and appointments, often controlling access to the Chairman/management

§ Managing all travel and logistics for management and employees, including Visas, ticketing and other travel related tasks.

§ Drafting email responses/ project reports on behalf of management, often requiring some research

§ Researching as required on business interests of Management to narrow down/ bring the right and filtered information in

§ Organizing events and meetings required by the business.

§ Being a brand ambassador for the business, using opportunities of every interaction outside of the company to project the Company brand. Partner with internal teams on same.

§ Actively supporting & representing on Corporate Social Responsibilities of the Company

§ Maintaining client/ important partner information & managing relations

§ Liaising with staff, clients and suppliers/ vendors

§ Collating and filing management and employee expenses, working with accounts for records

§ miscellaneous tasks to support the Chairman/ management, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting needed research

Employee Support:

§ Employee personnel filing, database & maintenance (leave records/ employee details etc)

§ Supporting in screening CVs, understanding role profiles and supporting the hiring

§ Preparing & discussing work contracts

§ Privy to employee sensitive information including performance concerns or discipline

§ Support to management in investing in employees in terms of recreation, paperwork, coordinating training, etc

§ When required supervise/ manage the office peon

Research & Business Support:

§ Relevant research, screening of information relevant to existing business or launches. 

§ End to end coordinating with the team on some of the launches, including contributing to the research required.

§ Create through presentations using Microsoft/ Canva

§ Conduct primary and secondary research as required, engaging with the Business Development team as needed. 

Administrative Support:

§ Implementing and maintaining procedures/administrative systems

§ Create & manage an office supply for stationary and other inventory

§ Setting up Standard Operating Procedures (SOP) for smooth functioning of day-to-day operations, record keeping etc.

§ Filing systems for business paperwork filing like Land deals/ Client Sale deeds, permissions, licenses etc

§ Audits of restaurants and cafes to ensure hygiene, health, and other disciplines are in place.

§ Maintaining a strong connect with these employees too and other site key personnel.