Executive Assistant- Female

2 weeks ago

Pune, India Option Us Full time

Job Description Executive Assistant (EA)
Location: Chakan
Position Level: MidSenior (713 years experience)
Department: Executive Office

Role Overview
We are seeking an experienced and highly proactive Executive Assistant (EA) to provide advanced administrative, strategic, and operational support to the Executive Leadership Team. The EA will act as a trusted partner to senior executives, enabling them to focus on business-critical priorities while ensuring smooth management of daily operations, strategic projects, and stakeholder communications.
This role requires 713 years of professional experience, preferably within multinational corporations, automotive/engineering, or manufacturing environments.

Key Responsibilities
Executive & Strategic Support

  • Serve as a strategic partner to senior executives (MD/CEO/VP), anticipating needs and managing priorities.
  • Prepare executive briefings, business reports, and presentations for internal and external stakeholders.
  • Coordinate and follow up on strategic projects, KPIs, and performance dashboards.
  • Handle highly confidential and sensitive business information with discretion.

Calendar, Travel & Communication Management

  • Manage complex calendars, scheduling across multiple time zones.
  • Organize global and domestic travel, including visas, logistics, and itineraries.
  • Draft professional correspondence, speeches, and executive communications.
  • Act as the primary liaison between executives, internal teams, and external partners.

Meeting & Event Management

  • Plan and coordinate leadership meetings, board reviews, client visits, and corporate events.
  • Prepare agendas, compile pre-read materials, record minutes, and ensure action items are tracked to closure.
  • Facilitate smooth communication flow between headquarters, plants, and global offices.

Cross-Functional & Project Support

  • Collaborate with HR, Finance, Operations, and other departments to drive executive-level initiatives.
  • Support governance processes, compliance, and corporate reporting.
  • Coordinate special projects such as new plant inaugurations, sustainability initiatives, and innovation workshops.

Qualifications & Skills

  • Education: Bachelors degree in Business Administration / Management. MBA preferred.
  • Experience: 713 years as an EA/Chief of Staff/Office Manager, preferably in a multinational or automotive/manufacturing environment.

  • Technical Skills:

  • Advanced MS Office Suite (Excel, PowerPoint, Word, Outlook).

  • Familiarity with ERP systems (SAP/Oracle) and collaboration tools (MS Teams, Zoom).

  • Strong presentation and reporting skills.

  • Soft Skills:

  • Exceptional organizational, multitasking, and time management abilities.

  • High emotional intelligence and stakeholder management skills.
  • Strong communication (verbal & written) and business etiquette.
  • Ability to work independently, prioritize, and adapt under pressure.
  • Proven track record of supporting C-suite executives or senior leadership.

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