Head - General Administration

4 weeks ago

Vadodara, India Health Care Global Enterprises Full time
  • Security
  • Ensure that all Security Arrangement / Management to be done as per schedule.
  • To be responsible for Inward / Outward Register maintained by security staff
  • General Administration
  • Responsible for General Administration in the hospital
  • Maintain Strict Discipline in the Hospital.
  • Maintain No Smoking Policy
  • To be responsible for Staff Vehicle Parking
  • To be responsible for theft Incidents.
  • To Provide proper Work Place, Uniforms, Name Plate, I-Card to the newly joined Employees
  • Uniforms distributions on time to time and maintain necessary stocks.
  • Responsible for transportation arrangement for employees as well as guests and also to authorize travel / accommodation bills
  • To maintain general discipline in the organization such as food wastage, proper uniforms, general grooming etc.
  • Responsible for Booking of Auditorium, Conference Room for meetings.
  • To be responsible for hostel accommodation of newly joined nursing staff and to manage day to day activities of the hostel.
  • To be responsible for authorizing expenses in the press conference e.g. snacks etc.
  • Responsible for furniture movements in the hospital
  • Maintenance
  • To solve any Maintenance/kind of problems as and when occurs.
  • Responsible for planning and execution of routine maintenance and modification as may be required
  • Direct and oversee the functioning of all areas involving maintenance of physical facilities and related functions.
  • To be responsible for CCTV Monitoring / Fire Fighting Systems / Lift Maintenance / Building Maintenance
  • Day to Day function of the maintenance department.
  • See All Compliances to be attended on time
  • CIOD & General Stores
  • To monitor CIOD & General Stores and keep constant watch for Inward outward materials & mails in the Hospital.
  • All Material should be inward.
  • Whatever materials & mails has been follow outward policy.
  • Maintenance of Stock Register
  • Licenses
  • To manage all licenses and all renewal formalities on time to time basis.
  • Assets Management
  • Assets Management needs to be done as and when required.
  • Facility Management
  • Ensure proper facility management and the related issues.
  • Safety Officer
  • To issue all modified or new policies & Procedures to all departments from time to time.
  • Conduct periodic walkthrough inspection of the facility.
  • Identify potential hazards and hazardous material in the hospital.
  • Identify training needs of staff on safety aspects.
  • Develop training schedule especially Code Black, Code Yellow in coordination with HR dept. and conduct training programs for workers, based on respective departments job responsibilities.
  • Bring issues for discussion and decision to Hospital safety committee.
  • To develop and modify safety plans for the Hospitals and ensure all specific issues to be addressed to achieve safe working practice.
  • Investigate and report on any incidents that occur and take action to prevent re-occurrence.
  • Conduct periodic inspections to verify that work areas, materials, plant and equipment comply with policy and general safety requirements.
  • Conduct Mock Drills as per legal requirement of safety.
  • Medical Transportation
  • Responsible for overall related to Medical Transportation requirement.
  • Ensure daily inspection of all the vehicles.
  • Ensure all the vehicles on road in proper working condition.
  • Ensure periodical maintenance is carried out in authorized service stations.
  • Ensure timely payment of Insurance and Road Tax.
  • Conduct meeting with all the drivers once in a week.
  • Accident reports to be submitted to higher authorities.
  • Ensure duty chart for the drivers
  • Ensure petrol/diesel is filled for all the vehicles.
  • Allocation of the drivers for the day today requirements.
  • Maintaining all the relevant documents of the vehicles.
  • Check entry in Vehicle Log Book.
  • Any other work assigned by the management from time to time.

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