Executive Assistant

4 weeks ago


Tiruvallur, India Shizen Energy Full time

Role & responsibilities

Job Description Executive Assistant

Position: Executive Assistant
Location: Thiruvallur
Employment Type: Full-time

Role Overview

We are seeking a proactive and detail-oriented Executive Assistant to support our COO in managing day-to-day operations. The role involves coordination, follow-ups, system work communication, and ensuring timely execution of tasks across departments.

Key Responsibilities

  • Provide daily updates and reports to the COO on operational activities.
  • Coordinate with HODs, managers, and teams to track progress on tasks and projects.
  • Follow up on pending actions and ensure timely completion.
  • Prepare and maintain meeting schedules, minutes of meetings (MoM), and action trackers.
  • Assist the reviewing reports, presentations, and correspondence.
  • Draft and circulate system work mails/announcements related to operations, IT, or administrative activities.
  • Handle confidential information with discretion.

Qualifications & Skills

  • Graduate / Postgraduate in Business Administration, Management, Finance or related field.
  • Experience: 03 years in Executive Assistant, Coordinator, or similar roles.
  • Strong communication and interpersonal skills.
  • Excellent organizational and time management ability.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and coordination tools.
  • Ability to multitask, prioritize, and follow up effectively.
  • High level of professionalism, confidentiality, and accountability.

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