Executive Assistant to CEO

3 days ago


india Adeptmind Full time

Executive Assistant - Office of the CEO

Location- India



About Adeptmind:

Adeptmind is an AI company based in Toronto, Canada, doing a search in the retail. We power e-commerce search for some of the largest retailers in the world like GAP, Decathlon, Ulta, and Lululemon.

Our lineage is very much AI-centric -- our last company, Maluuba, made the Siri competitor for Samsung, LG, Tesla, and General Motors. That company was sold to Microsoft in 2017 for $140M. Most engineers in Maluuba became millionaires as a result. This time around, we want to digitize shopping not just for e-commerce, but for all of retail.



Key Responsibilities:

Level 1: Core Responsibilities

  • Calendar Management: Efficiently manage and coordinate the CEO’s calendar, ensuring seamless scheduling of meetings, appointments, and events.
  • Email Oversight: Monitor and prioritize the CEO’s emails, ensuring every message is read and appropriately actioned.
  • Task Tracking and Project Management: Keep a detailed record of all tasks and commitments made by the CEO. Provide regular updates and project management support to ensure timely completion.


Level 2: Expanded Responsibilities

  • Task Delegation: Take on specific tasks such as managing the Carta and other administrative responsibilities as required.
  • Research and Analysis : Conduct basic analysis to support the CEO in decision-making processes and strategic planning.


Flexible Working Hours: Ability to work split shifts from 5 - 9 am IST and 5 - 9 pm IST to ensure optimal coverage and support.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional organizational and time management skills with a keen eye for detail.
  • Strong written and verbal communication skills.
  • Proficiency in managing complex calendars and scheduling tools.
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality.
  • Proactive problem-solving skills and a high degree of adaptability.
  • Experience with administrative tools and software like Carta is a plus.
  • Capable of working effectively in a remote environment.


Learning Opportunities:

  • Opportunity to work closely with the CEO and gain insights into strategic decision-making at the highest level.
  • Be part of a dynamic and forward-thinking team that values innovation and excellence.
  • Flexible work hours that accommodate a balance between professional and personal commitments.



Culture:

At Adeptmind, a career opportunity is more than just a job. When you join us, you're welcomed into a group of brilliant and hardworking people with a mission. We collectively focus on our goals while supporting each other. We provide a great environment where learning and development are valued.

Adeptmind is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.



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